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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 7, 2011 TITLE: CONTRACT RENEWALTO COMMERCIAL DOOR OF ORANGE COUNTY FOR OVERHEAD DOOR MAINTENANCE (SPEC. NO. 10 -034) lt+c� ("�' r, CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15t Reading ❑ Ordinance on 2 d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Commercial Door of Orange County, Inc for overhead door maintenance, for a one -year period in an annual amount not to exceed $30,000. DISCUSSION The Santa Ana Fire Department utilizes front and rear apparatus room overhead doors of various sizes, types and ages that require maintenance and repair. The maintenance schedule requires a bi- annual inspection and service for all overhead doors. A preventative maintenance contract is essential to ensure full function and response at all times, providing regularly scheduled maintenance, 24 -hour emergency repair response as well as miscellaneous repairs and parts. On November 15, 2010, the City Council awarded a contract to Commercial Door of Orange County, Inc for a one -year period with provision for three one -year renewals. Commercial Door of Orange County has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the first renewal of the contract. FISCAL IMPACT Funds are available in the Fire Maintenance Other Contractual Services account (no. 01115360- 62300). Dave Thomas Fire Chief Fire Department EG APPROVED AS TO FUNDS AND ACCOUNTS: - �L'R, n Cis fir. "�..�-, Francisco Gutierrez Executive Director Finance & Mgt. Services Agency `✓ 22A -1