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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 17, 2012 <br />TITLE: <br />CONTRACT AWARD TO SEAVCO <br />D /B /A IRV SEAVER MOTORCYCLES <br />FOR MOTORCYCLE REPAIR <br />(SPEC. NO. 11 -074) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2" Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Seavco d /b /a Iry Seaver Motorcycles for motorcycle repairs for a two -year period, <br />with provision for two, one -year renewals in the annual aggregate amount not to exceed $150,000. <br />DISCUSSION <br />The Facilities, Fleet Maintenance, and Central Stores Division (FMCS) of the Finance and Management <br />Services Agency provides for the maintenance and repair of the Police Department's 34 motorcycles. <br />Currently, Fleet Services outsources its maintenance and repair of Police motorcycles to a third party <br />vendor. Service ranges from preventive maintenance of brakes, tires, steering components and repairs <br />due to accident damage. The motorcycles must be maintained in the highest quality condition to meet <br />federal, state and local codes. As such, the contract requires that maintenance must be provided by <br />factory trained, certified technicians in order to ensure reduced liability. <br />The notice inviting bids was advertised on December 20, 2011 and bids were solicited. A summary of the <br />bid invitations and bids received is as follows: <br />3 Invitations For Bid mailed <br />1 Bid received <br />The bid received and opened on January 3, 2012 from Iry Seaver Motorcycles is responsive to the <br />specifications and meet the City's requirements. <br />FISCAL IMPACT <br />Funds are available in the Equipment Maintenance Garage Operation account (no. 07510100 - 62322). <br />APPROVED AS TO FUNDS AND ACCOUNTS <br />Francisco Gutierrez `}y <br />Executive Director <br />Finance & Management Services Agency <br />EG <br />22D -1 <br />