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OREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 17, 2012 TITLE: AGREEMENT WITH ARAMARK CORRECTIONAL SERVICES FOR DETENTION FACILITY FOOD AND COMMISSARY SERVICE CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1St Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached agreement with Aramark Correctional Services to provide inmate food and commissary services in an annual amount not to exceed $1,271,900, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The existing agreement for the Santa Ana Jail inmate food service program expires in February 2012. This food service program includes daily meals for all inmates, weekly inmate commissary service and operation of the staff cafeteria in the Police Administration facility. As a result, staff prepared a Request for Proposal (RFP 11 -047) seeking the most qualified and cost effective food service program. RFPs were sent to four vendors and all four submitted proposals. These proposals were reviewed by City staff for completeness, experience, ability to perform, and pricing. Staff recommends Aramark Correctional Services for inmate food and commissary service and staff cafeteria. Aramark is the current food service contractor, and they have provided a high level of service for the past 15 years. Additionally the cost of each meal will be reduced from $2.20 per meal to $1.94 per meal, an annual savings of approximately $61,475. Additionally, staff recommends Aramark to operate the Inmate Commissary program. Aramark has successfully operated this program in the past and their total commission rate of 55% far exceeded any other proposal that was received. The estimated annual revenue for the commissary program is $228,800. 25E -1