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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 17, 2012 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />MASTER LANDSCAPE AND <br />MAINTENANCE <br />i e <br />L �- <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Accept termination notice from Pinnacle Landscape effective January 13, 2012. <br />2. Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />amendment with Master Landscape & Maintenance, Inc. to provide park landscape <br />maintenance services in District 3 for a six month period in the amount of $225,144, for a <br />total agreement amount not to exceed $494,200, subject to non - substantive changes <br />approved by the City Manager and City Attorney. <br />3. Authorize the Parks, Recreation and Community Services Agency to issue a Request for <br />Proposals (RFP) to qualified companies to provide landscape maintenance services. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency ( PRCSA) currently divides the City into <br />five separate park maintenance districts. On March 12, 2011, PRCSA issued an RFP for park <br />maintenance services for all five districts. On June 6, 2011, the City Council awarded contracts for <br />all five districts, including Pinnacle Landscape for the maintenance of District 3. Soon after the <br />start of the contract, Pinnacle Landscape realized that they had bid too low and did not have the <br />money in the contract to perform to specification. On December 15, 2011, Pinnacle Landscape <br />submitted a 30 day termination notice, which staff recommends the City accept. <br />The proposed agreement amendment with Master Landscape, for the maintenance of District 3 will <br />provide maintenance per the City's park landscape specification for a six month period. This will <br />give PRCSA time to issue an RFP for the maintenance of District 3. District 3 is located in the <br />southeast quadrant of the City and includes 10 properties, including Delhi, Madison and Memorial <br />parks. The District 3 six -month contract amount is $204,676. An additional 10% contingency is <br />included for unanticipated work, resulting in a total agreement amendment amount of $225,144. <br />Master's existing agreement in District 1 is for $269,056, bringing the new total not to exceed <br />agreement amount for both districts is $494,200 until June 30, 2012. Master Landscape currently <br />maintains District 1 and is performing well. <br />25H -1 <br />