FULL PACKET_2012-04-02 - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: APRIL 2, 2012 TITLE: APPROVED AGREEMENT WITH MACADEE ❑ As Recommended CONSTRUCTION INC. FOR REWIRING ❑ As Amended ❑ Ordinance on 1St Reading STREET LIGHTS ON BROADWAY AND ❑ Ordinance on 2nd Reading SYCAMORE STREET ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO LL_ FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached agreement with Macadee Construction, Inc. to rewire the streetlight system on Broadway and Sycamore Street for an amount not to exceed $172,000, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The street lighting systems on Broadway and Sycamore Street are high voltage, low amperage systems that are antiquated and obsolete. The system is a single -wire series that has been a constant source of maintenance problems. This system uses a one -of -a -kind incandescent lamp that the manufacturer has stopped producing. The City has a small supply of replacement lamps and there are no more available on the market. This creates an urgent need to install modern street light fixtures. To install more updated fixtures, the system needs to be rewired to enable a multiple wire 240 -volt system. The intent is to use the existing conduit, remove the obsolete series -type wire and install new wires with new fixtures, ballasts, and lamps. On February 9, 2012, Requests for Proposals were mailed to 27 electrical contractors, ten of which are based in Santa Ana. A total of 7 proposals were received on March 1, 2012, none from Santa Ana contractors. The proposals were evaluated by a panel comprised of representatives from the Public Works Agency using the following criteria: organizational credentials, experience, work plan, and pricing. The ratings for the 7 respondents are as follows: 25C -1