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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 2, 2012 <br />TITLE: <br />AMENDMENT TO AGREEMENT WITH <br />THE PLANNING CENTER FOR <br />ENVIRONMENTAL SERVICES FOR THE <br />WARNER AVENUE WIDENING FROM <br />MAIN STREET TO GRAND AVENUE <br />(PROJECT NO. 091749) <br />C TY MANAGER <br />i <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached amendment No.5 to <br />the agreement with The Planning Center, subject to nonsubstantive changes approved by the <br />City Manager and City Attorney, to provide environmental services for the Warner Avenue <br />widening from Main Street to Grand Avenue, in the amount of $44,415 plus a contingency of <br />$31,653 for a total agreement not to exceed $575,000 and extend the term of the agreement to <br />December 31, 2013. <br />DISCUSSION <br />On June 2, 2008, the City Council awarded a contract to The Planning Center to provide <br />environmental services and related technical studies for the City. On February 17, 2009, the <br />Public Works Agency utilized The Planning Center under Amendment No.1 to prepare <br />preliminary engineering and environmental documents in accordance with the California <br />Environmental Quality Act (CEQA) for the Warner Avenue widening between Main Street and <br />Grand Avenue. The CEQA preparation is underway and was scheduled to be circulated for public <br />review in June 2012. Subsequently, the City extended the term of the agreement at the end of <br />each fiscal year (2010 to 2012) through Amendments Nos. 2, 3 and 4. <br />The City is updating its Circulation Element to incorporate Complete Streets policies (roadways <br />designed and operated to enable safe access and mobility for all travelers). To make the CEQA <br />documents for the project consistent with the Circulation Element update, additional analysis is <br />required by The Planning Center. The original scope of services needs to be amended to include <br />additional preliminary engineering, environmental, and public outreach services for a total of <br />$76,068 and the term of the agreement needs to be extended from June 30, 2012 to December <br />31, 2013. <br />25F -1 <br />