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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 2, 2012 <br />TITLE: <br />CONTRACT RENEWAL TO CENTRAL <br />COAST SURFACE GRINDING, INC. FOR <br />ANNUAL SIDEWALK MAINTENANCE <br />(SPEC. NO. 10 -048) <br />C.E -cry <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1st Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Central Coast Surface Grinding, Inc. for sidewalk maintenance for a <br />one -year period in an annual amount not to exceed $150,000. <br />DISCUSSION <br />The Public Works Agency is responsible for maintaining the sidewalks of Santa Ana. As such, <br />staff evaluates the condition of the sidewalks and identifies uneven surfaces and cracks that <br />require repair. Offset grinding is the preferred method to repair uneven surfaces caused by <br />underlying tree roots that raise sidewalk areas, resulting in risks to pedestrian travel. During the <br />previous contract term, at over 6,600 locations, 33,000 linear feet of sidewalk hazards were <br />repaired using offset grinding. <br />On January 4, 2011, the City Council awarded a contract to Central Coast Surface Grinding for a <br />one year period with provisions for three, one -year renewals. Central Coast Surface Grinding <br />has performed satisfactorily during the past contract period and has agreed to renew the contract <br />without an increase in pricing. Staff recommends the first renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Public Works Roadway Maintenance account (no. 02917660 62300). <br />Raul Godinez II <br />Executive Director <br />Public Works Agency <br />PG /EG <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />F <br />Francisco Gutierrez 4, <br />Executive Director <br />Finance & Mgmt. Services Agency <br />22A -1 <br />