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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 2, 2012 <br />TITLE: <br />CONTRACT AWARD TO XYLEM <br />DEWATERING SOLUTIONS, INC. FOR <br />A SANITARY SEWER BY -PASS PUMP <br />SYSTEM (SPCC. NO. 12 -016) <br />i - CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15t Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Xylem Dewatering Solutions, Inc. for the purchase of a sanitary sewer by- <br />pass pump system in an amount not to exceed $45,500. <br />DISCUSSION <br />The Public Works Agency maintains a sanitary sewer system consisting of approximately 390 <br />miles of pipeline, served by two lift stations. In the case of an electrical or mechanical failure, a <br />by -pass pump, housed at the City Yard, is available for deployment to either lift station. The <br />current by -pass pump system is 15 years old and, due to age, cost of repair and inadequate <br />functionality, has been identified for replacement. <br />The notice inviting bids was advertised on February 28, 2012, and bids were solicited. A <br />summary of the bid invitations and bids received is as follows: <br />14 Invitations for Bid mailed <br />3 Bids received <br />The bids were received, opened on March 12, 2012 and evaluated (Exhibit 1). The bid received <br />from Xylem Dewatering, Inc. is responsive to the specifications and meets the City's <br />requirements. A 10 percent contingency has been included in the award amount for unforeseen <br />expenses. <br />FISCAL IMPACT <br />Funds are available in the Sanitary Sewer Service account (no. 05617640 - 66400). <br />Raul Godinez II <br />Executive Director <br />Public Works Agency <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />22bFe4ltive Director <br />a ce & Management Services Agency <br />