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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 2, 2012 <br />TITLE: <br />CONTRACT AWARD FOR VEHICLE <br />BODY REPAIR <br />(SPEC. NO. 12-025) <br />d' <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO y-16.112 <br />FILE NUMBER <br />Award contracts for vehicle body repair for a six month period for an aggregate amount not to <br />exceed $75,000 with the following vendors: <br />Vendor Location <br />Doffo Automotive Inc. Santa Ana <br />Kelly's Body Shop Santa Ana <br />Top Finish Collision Center Inc. Santa Ana <br />DISCUSSION <br />The Finance and Management Services Agency Facilities, Fleet Maintenance and Central Stores <br />Division (FMCS) is responsible for the maintenance of 753 vehicles, including police patrol <br />sedans. FMCS performs all maintenance work except accident repairs, body work, transmission <br />jobs, and wheel alignments which are contracted out to minimize interruption of service. <br />Contracting out the above work is a highly labor-intensive process that requires the involvement <br />of Purchasing, Accounts Payable, Fleet Services, Accounting, and Risk Management staff. <br />Moreover, the outside work is in many cases accident-related. Given these circumstances, and <br />in response to the reduced staffing levels in the aforementioned agencies, FMCS is evaluating <br />the possibility of engaging the services of an accident management collision company. Services <br />would include documenting incidents, collection and review of repair estimates, monitoring repair <br />progress, and handling of billing and collections. Also included would be non-accident related <br />outside work as referenced above. <br />At this juncture, the 2007 agreements and renewal options for the current vehicle body repair <br />contractors have expired. Staff is requesting Council to approve a 6-month contract with the <br />current vendors to continue service while the Accident Management program proposal is <br />evaluated. <br />22B-1