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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 4, 2012 <br />TITLE: <br />AGREEMENT RENEWAL WITH HOUSTON <br />HARRIS PCS, INC. FOR SEWER VIDEO <br />INSPECTION SERVICES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15i Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached third amendment to the <br />agreement with Houston Harris PCS Inc., subject to nonsubstantive changes approved by the City <br />Manager and City Attorney, to provide television inspection of sanitary sewer services, in an amount not to <br />exceed $300,000. <br />DISCUSSION <br />The City of Santa Ana owns and maintains a sanitary sewer collection system consisting of 390 miles of <br />pipelines and 7,600 manholes. Closed circuit television (CCTV) technology is utilized to assess the <br />condition of sewer mains and identify system deficiencies. The City has historically utilized consulting <br />firms to provide CCTV inspection services. The proposed contract for sewer CCTV inspection will provide <br />for inspection of approximately 71 miles of pipeline (18 percent of the system). The project budget is set <br />at $300,000. <br />In 2009, Requests for Proposals for CCTV inspection services were sent and five proposals were received <br />and evaluated. Houston Harris PCS, Inc. was selected as the top -rated firm. On September 7, 2009, the <br />Council awarded an agreement to Houston Harris PCS, Inc. for a one -year term, with provision for 3 one - <br />year renewals. Houston Harris PCS, Inc. has performed all contractual services satisfactorily and has <br />agreed to renew the agreement without increasing prices. Staff recommends that the current agreement <br />with Houston Harris PCS, Inc. be renewed for an additional one -year term. This is the third of three <br />possible one -year renewals. <br />FISCAL IMPACT <br />Funds are available in the Sanitary Sewer Service Fund (accounting unit 05617640 - 62300). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Raul Godinez II Francisco Gutierrez <br />Executive Director Executive Director J(, <br />Public Works Agency Finance & Management Services Agency <br />Exhibit: 1. Third Amendment to Agreemer7f c C_l <br />