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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 4, 2012 <br />TITLE: <br />CONTRACT AWARDS FOR <br />EQUIPMENT RENTAL AND CONCRETE <br />(SPEC. NO. 12 -038) <br />CITY MANAG R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2 "d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for equipment rental and small batch concrete for a one -year period, with <br />provision for three one -year renewals, in an annual aggregate amount not to exceed $40,000 <br />with the following vendors: <br />Vendor Location <br />Hertz Equipment Rental Corporation Foothill Ranch <br />Sunstate Equipment Co, LLC Anaheim <br />United Rentals (North America), Inc. Santa Ana <br />DISCUSSION <br />City agencies rent equipment and purchase small batch concrete for special projects and for a <br />wide variety of routine duties. For one -day projects, it is cost - effective to rent in lieu of <br />purchasing the equipment. Rentals include but are not limited to, generators, electric power <br />snakes, skid steer loaders, forklifts, concrete saws, compressors, sod cutters, and stake bed <br />trucks with lift gates. In addition, small quantities of concrete are purchased as batch plant mix in <br />quantities of one -half to two yards. The small batches of concrete allow quick and easy use for <br />repair projects when ordering a truck load is cost prohibitive. <br />The notice inviting bids was advertised on April 30, 2012, and bids were solicited. A summary of <br />the bid invitations and bids received is as follows: <br />8 Invitations for Bid mailed <br />2 Invitations for Bid mailed to Santa Ana vendors <br />3 Bids received <br />1 Bid received from a Santa Ana vendor <br />22E -1 <br />