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6 <br />POLICY 4- BUDGET OUTREACH HEARINGS MATRIX <br />GOAL <br />Obtain community input before the budget is approved by City Council and make the budget process <br />more accessible to community members. <br />EXISTING LAW/POLICY <br />Section 604 of the Santa Ana Charter controls the yearly budget creation process. Only one public <br />hearing is required before the budget can be approved by City Council. Only 10 days notice of this <br />hearing is required. Section 604 cannot amended by city council without voter approval. (Section 1500) <br />PROPOSED POLICY FOR SANTA ASIA MUNICIPAL CODE <br />The City Manager shall hold two public hearings regarding the budget in each City Council ward prior <br />to recommending and submitting the budget proposal to the City Council under Section 605 of the <br />City Charter. <br />b. The public hearings will be held, one at least ninety (90) days and the second at least forty-five (45) <br />before the City Manager recommends and submits a proposed budget to the City Council. <br />At the public hearings, the City Manager will provide an analysis of reserves; a breakdown of salaries <br />and compensation for city staff executives highlighting any increases in pay; and a comparison of the <br />original budget projections to what has actually been spent to date, including an explanation for any <br />substantial modifications or changes in the budget . There shall be at least 1 hour of time <br />designated for oral and/or written comment public comment, and a record kept of all public <br />comments. <br />d. In the second hearing, The City Manager will provide a draft of the proposed budget, the records of <br />public comment from previous meetings, and a description of the ways in which it has incorporated <br />input received from the public into the proposed budget.. <br />e. The public hearings will be held in a public and accessible location that can seat at least 50 persons. <br />To maximize community involvement, each budget outreach hearing will be held at an easily <br />accessible site within its respective ward and on a weekday between 6 pm and 8 pm or Saturday <br />between 9 am and 5 pm. The budget hearings will be advertised in at least two local newspapers in <br />English and two newspapers in the primary language at least fourteen (14) days before the public <br />hearings. <br />g. The City will ensure contemporaneous language interpretation at the budget outreach hearings in <br />the primary language(s) of the residents impacted by the budget. <br />WSA-23