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APPENDIX A Proposal Response Form <br />(Continued) <br />City Required Terms and Conditions <br />Accept <br />Decline <br />Identify any exceptions <br />Alternatives <br />(explain) <br />Staffing <br />Vendor's staff to work on the City site must be <br />❑ Yes <br />❑ No <br />able to pass a Santa Ana Police Department <br />background check. <br />ref: section 2.1.5.1 <br />The City reserves the right to not accept or to <br />❑ Yes <br />❑ No <br />have a service staffer removed for any reason. <br />ref: section 2.1.5.2 <br />Pa rts <br />All parts must be new and built to original <br />❑ Yes <br />❑ No <br />equipment specifications. Any exceptions require <br />prior written approval from the City. <br />ref: section 2.1.6.1 <br />If it is the Proposer's intention to use <br />❑ Yes ❑ No <br />remanufactured or recertified parts as part of <br />their maintenance and service for City <br />equipment, the Proposer must identify that parts <br />replacement approach in their written proposal. <br />[ref: section 2.1.6.2] <br />Description: <br />Upon request, the City will make available to the <br />❑ Yes ❑ No <br />Vendor on-site storage space for some Vendor <br />spare parts storage. If a Proposer is interested in <br />this option, they need to provide an explanation <br />of how inventory control would be handled for on- <br />site stored spare parts. <br />[ref: section 2.1.6.31 <br />Explanation: <br />Invoicing [note: special interest item for proposal evaluation] <br />The Vendor must provide the City with a monthly <br />❑ Yes ❑ No <br />invoice detailing specific services provided by the <br />Vendor and for which the Vendor seeks payment <br />under the terms of the agreement. <br />ref: section 2.1.7.1 <br />The format and details of the invoice will be <br />❑ Yes <br />❑ No <br />agreed upon before any billable services can <br />begin. <br />ref: section 2.1.7.2 <br />Sub -contracting <br />The Vendor may not subcontract any part of the <br />❑ Yes <br />❑ No <br />services under this agreement or use non- <br />employees to perform those services without the <br />prior expressed written approval of the City. <br />ref: section 2.1.8.1 <br />City of Santa Ana Page 22 of 39 <br />Exhibit A <br />