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EXHIBIT A <br />SPECIFICATION FOR ROUTINE MAINTENANCE <br />I. GENERAL CONDITIONS <br />A. FUNCTIONS AND RESPONSIBILITIES <br />1. City - Director's Authority <br />The Director is the only person authorized to direct changes in any of the <br />requirements under the Agreement and, not withstanding any provisions contained <br />elsewhere in the Agreement, and said authority remains solely in the Director. In the <br />event that the Contractor effects any such changes at the direction of any person other <br />than the Director, the changes will be considered to have been made without <br />authority and solely at the risk of the Contractor. In addition, the Director shall have <br />the authority to accept/reject materials, workmanship and to make changes in work or <br />schedule, when the City determines that no extra costs are involved. <br />The intent of these specifications is known by the City of Santa Ana. Any questions <br />relating to the interpretation of these specifications must be addressed, in writing, <br />prior to the start of work. When the performance of the work or completion per <br />schedule is determined to be sub -standard, the director may recommend that all or a <br />portion of payment be withheld. Payment to be withheld shall be deducted from the <br />next monthly payment due, or if the amount is insufficient to cover payment, the <br />Contractor shall be liable for said deficiency and will be billed accordingly. <br />The Director, or his authorized representative shall decide all questions, which may <br />arise as to the manner of performance and completion per schedule, acceptable <br />fulfillment of the Agreement by the Contractor, interpretation of the specifications, <br />and compensation, including completion of work by alternate sources. <br />2. Contractor <br />a) Local Office <br />The Contractor shall maintain a physical office within the 714 area code (local <br />office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m. <br />with a company representative present at all times. Answering services or mobile <br />telephones will not be considered a local office. <br />b) Submittals <br />Prior to contract commencement, and by the first of every month thereafter, <br />Contractor shall submit to the Director for approval: 1) a detailed annual, monthly <br />and weekly work schedule consistent with task frequencies in Exhibit A; 2) time <br />sheets of employees assigned to the contract areas; 3) names and titles of all persons <br />working on the project and their qualifications; and 4) equipment, materials and/or <br />chemicals to be used on the project. The information contained in the above <br />referenced documents shall be updated with any new information as changes occur. <br />The Director shall be immediately notified of any changes to the above information. <br />8 <br />