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N4AYOR <br />NJ iguel A. Pulido <br />YIAYOR PRO IF.N1 <br />Claudia C. Alvarez <br />COUNCILIMENIMERS <br />Carlos Bustamente <br />David Benavides <br />N-lichele Martinez <br />Vincent Sarmiento <br />Sal Tinzjero <br />Ctrft&t'*_ 2 011-1 Lap <br />Date: 9/14/2011 <br /> <br />CITY OF SANTA ANA <br />LIBRARY <br />26 CIVIC CENTER PLAZA, M-75 <br />SANTA ANA, CA 92701 <br />To: Youth Council c/o Julie Castro Cardenas <br />0 FY N/lANAGER <br />Paul Walters <br />C FAK OF 1_11F COUNCIL. <br />N9aria I luizar <br />RE: Budget Modification: Santa Ana Public Library "Seeds to Trees: Digital Media Academy" <br />Several budget modifications to the WIA'grant funds have had to be made to the original budget <br />submitted as part of the Santa Ana Public Library's proposal to be a Youth Programs Operator for <br />the WIA youth program. The WIA grant fund amount remains the same at $150,000. <br />1. Personnel: Lead Case Worker <br />- Due to an unanticipated 6 week delay in the hiring process, a total of $7,933 has been deducted from the <br />original amount of WIA fiends projected for the salary of the lead case worker position. <br />-Although there was a delay in hiring lead case worker to full-time position, candidate began working on <br />the project immediately upon approval of contract by City Council, in the first week of July, 2011. Lead <br />case worker, however, worked only part-time (20 hours) as a Laura Bush grant funded clerk primarily <br />focusing on recruitment of potential WIA candidates and undergoing WIA training. Consequently, an <br />additional $2081 (in-kind funds) reflecting her salary were included in the budget. <br />2. Indirect Costs: <br />- There was an initial miscalculation for the indirect costs that was based on an inaccurate percentage <br />(10%) amount of the total cost of the WIA grant funds. Consequently when the correct percentage was <br />calculated (5.36%), and applied only to the FT salary, there was a deduction of $6,412 from the original <br />amount of WIA funds projected for the indirect costs <br />3. Participant Wages: <br />- Due to the total of in savings of \\1,A lbrought about by the delay in the hiring process and <br />the miscalculation of the indirect costs, we are now able to provide an additional component to the <br />participants program in the form of a 9 week work experience program (WEX). Additional funding also <br />helped in increasing the participants' work hours from 5 hours a week in the original grant to 8 hours per <br />week. After participants complete the WEX they will be hired on as library pages with the Laura Bush <br />grant program. <br />- There also has been an increase in the in-kind contribution to the participant work hours as well, in that <br />we have now been able to secure funds to provide additional work hours for participants who are <br />currently general fund supported library pages. In total there has been an increase of $6,475 in-kind funds <br />to the participants' wages.