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Facilities within each of the Parking Facilities. The books, records, and <br />accounts shall be supported by source documents such as computer <br />records and printouts, cash register tapes, and/or other pertinent <br />documents. <br />Computer and/or cash register totals shall be read and recorded by the <br />Operator at the beginning and end of each business day for each exit lane. <br />The Operator shall provide, subject to reimbursement by the City, serially <br />numbered tickets compatible with and for use in operating the parking <br />control equipment provided by the City for monitoring vehicular parking <br />and shall keep a record of said tickets acceptable to the City. <br />B. The Accounting Year. For this Agreement, the accounting year shall be <br />January to December. The accounting year shall be maintained <br />throughout the term of the Agreement unless the Contract Administrator <br />approves in writing a different accounting year. Contract Administrator <br />shall approve a change in accounting years only in the event the <br />accounting year in use results in undue hardship for either the Operator or <br />the City and not because of mere convenience or inconvenience. <br />C. Financial Statements. Within ninety (90) days after the end of each <br />accounting year, the Operator shall, at the Operator's sole expense, submit <br />to the City a Statement of Gross Receipts, audited by a Certified Public <br />Accountant, for each accounting year. <br />D. Failure to Submit Financial Statements. In the event Operator fails to <br />submit the financial statements required in paragraph C above by the due <br />date, Contract Administrator may require that Operator pay to the City any <br />and all costs incurred by City to prepare the required financial statement, <br />plus an administrative fee equal to 50% of those costs. <br />E. Audits. All the Operator's books of accounts and records and supporting <br />source documents related to this Agreement or to business operations <br />conducted within or from the Parking Facilities shall be kept and made <br />available at one location within the limits of Orange County, California. <br />The City shall, through its dully authorized agents or representatives, have <br />the right to examine and audit said books of accounts and records and <br />supporting source documents at any and all reasonable times for the <br />purpose of determining the accuracy thereof, and of the monthly <br />statements made and monies received. <br />The City upon request of the Operator and at the City's sole discretion, <br />may authorize the above-referenced books and records and supporting <br />source documents to be kept in a single location outside the limits of <br />Orange County provided the Operator shall agree to pay all expenses, <br />including but not limited to transportation, food, and lodging, necessary <br />for the City to audit said books and records. <br />6 <br />25D-36