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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 19, 2012 TITLE: CONTRACT AWARD TO MIDWAY CITY FEED FOR ANIMAL FOOD SPEC. NO. (12 -062) r CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: OMENS-3WOR ❑ As Recommended ❑ As Amended ❑ Ordinance on 1St Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Reject the bid from Newco Distributors, Inc. as nonresponsive. 2. Award a contract to Midway City Feed Company for animal food for a one -year period, with provision for three one -year renewals, in an annual amount not to exceed $35,000. DISCUSSION The Santa Ana Zoo at Prentice Park maintains an average of 250 animals, including birds, monkeys, a camel, and other exotic species with specific dietary needs. The contract for animal food is designed to provide quality products at significant savings based on quantity pricing. The notice inviting bids was advertised on September 26, 2012, and bids were solicited. A summary of the bid invitations and bids received is as follows: 8 Invitations For Bid mailed 3 Invitations For Bid received Bids were solicited and opened on October 10, 2012 and evaluated (Exhibit 1). The bid received from Newco Distributors did not meet the requirements for all food items on the bid. The bid received from Midway City Feed Company is responsive to the specification and meets the City's requirements. Fiscal Impact Funds are available in the Recreation and Community Services Zoo Animal Food and Supply (accounting unit 01113220 - 63400). Gerardo Mouet " Executive Directo Parks, Rec. & Comm. Svc. Agency ABSTRACT OF BIDS APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez \ \\ Executive Director Finance & Mgmt. Services 22B -1