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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 19, 2012 TITLE: CONTRACT RENEWAL WITH VULCAN MATERIALS CO. FOR ASPHALT CONCRETE MATERIALS (SPEC. NO.09 -029) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Vulcan Materials Co. for the purchase of asphalt concrete materials for a one -year period in an annual amount not to exceed $50,000. DISCUSSION The Public Works Agency Water Resources Division performs a variety of maintenance and repairs on the City's water and sewer systems. Tasks include mainline leak repairs to the water main system, repairs or replacement of water services and sewer laterals. Trench cuts are required in order to perform repairs and temporary asphalt concrete mix is used to repair the trench cuts in asphalt concrete streets. Permanent asphalt concrete trench resurfacing is provided under a separate contract administered by the Public Works Agency Maintenance Services Division. On July 6, 2009, the City Council awarded a contract to Vulcan Materials Co., for a one -year period, with provisions for four one -year renewals. The vendor has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the third renewal of the contract. The annual amount is based upon past usage and staff's projections for the next year. FISCAL IMPACT Funds are available in the various Public Work Agency departmental accounts (no. 63001). Raul Godinez II \J Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency sp 22D -1