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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 17, 2013 <br />TITLE: <br />AGREEMENT WITH AUTOMATED <br />VENDING TECHNOLOGIES, INC. TO <br />PROVIDE BEVERAGE AND /OR SNACKS <br />SERVICES AT CITY OWNED PROPERTIES <br />CI NAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15i Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Automated <br />Vending Technologies, Inc. (AVT) to provide healthy beverage and /or snack vending services at <br />City -owned properties for a one -year term, with the option of extending the agreement for five <br />additional one -year terms, subject to non - substantive changes. <br />DISCUSSION <br />Currently, Automatic Vending Technologies, Inc provides vending services at the Community <br />Centers, Library and the Regional Transportation Center and Downey Vendors Inc. dba Premier <br />Vend Group provides vending services at City Hall, City Yard (Fleet) and the Police Facility. The <br />existing vending services expires on June 30, 2013 and the various agencies agreed to <br />consolidate the service into one contract. A Request for Proposal to provide 22 healthy <br />beverage and /or snack vending machines at various City -owned properties was issued on April <br />11, 2013. The Request for Proposal was distributed to eight beverage and snack vending <br />operators. A pre - proposal conference was conducted on April 29, 2013 and responses were <br />received from three vendors who submitted proposals for consideration. AVT, Inc., Premier <br />Vend Group, Inc. and Elite Division Group, LLC each submitted proposals for review. <br />A six member evaluation committee consisting of representatives from Police, Public Works, <br />Clerk of the Council, Finance, and Parks, Recreation and Community Services Agency met on <br />May 29, 2013 and rated the three proposals. The committee rated each proposal based on the <br />operator's ability to successfully provide vending services using the following evaluation criteria: <br />• Description of Operation (15 %) <br />• Qualifications and Experience (40 %) <br />• Equipment, Item Selection, and Pricing & Marketing (15 %) <br />• Revenue (30 %) <br />25A -1 <br />