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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 17, 2013 <br />TITLE: <br />AGREEMENT RENEWAL WITH ORANGE <br />COUNTY MAILBOXES FOR DOWNTOWN <br />GENERAL MAINTENANCE SERVICES <br />AND GUARDRAIL, BOLLARD, AND <br />CHAIN -LINK FENC EPAIR <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a renewal agreement with <br />Orange County Contractors Services dba Orange County Mailboxes and Construction to provide <br />general maintenance services in the Downtown Santa Ana area, as well as citywide repair to <br />guardrails, chain -link fences, and traffic bollards for an amount not to exceed $55,000 through <br />June 30, 2014, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The above recommended action is intended to allow the City to benefit from the option to extend <br />for a final one -year renewal. The contractor has agreed to cap costs at Fiscal Year 2012/13 <br />rates. During Fiscal Year 2013/14, staff will complete a Request for Proposals process to solicit <br />proposals from qualified service providers. <br />The City is responsible for maintaining public safety and reducing liability on approximately 400 <br />miles of streets. To ensure a functional environment and minimize safety hazards, the City <br />maintains its Downtown area by providing general maintenance services for all public areas <br />covering streets, sidewalks, and parking, as well as repairs to bollards and pavements, and <br />electrical and plumbing repairs on a call -out basis. Contract services are necessary to assist with <br />the repair of City -owned guardrails, permanent chain -link fencing, block walls, and traffic bollards. <br />On April 12, 2010, the City entered into an agreement with Orange County Mailboxes and <br />Construction to provide general maintenance support services. An amendment on April 18, <br />2011, added Downtown general construction services and an option to extend the agreement for <br />two additional one -year periods. A subsequent amendment approved on July 2, 2012, extended <br />the agreement into one of the renewal periods. <br />25C -1 <br />