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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2013 TITLE: THIRD AMENDMENT TO AGREEMENT WITH ENVIRONMENTAL ENGINEERING & CONTRACTING, INC., FOR FATS, OILS, & GREASE PROGRAM MANAGEMENT SERVICES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a third amendment to the agreement with Environmental Engineering and Contracting, Inc., subject to non - substantive changes approved by the City Manager and City Attorney, to provide fats, oils, and grease control program management services, in an amount not to exceed $300,000. DISCUSSION The above recommended action is intended to allow the City to benefit from the option to extend a third one -year renewal. The contractor has agreed to cap costs at Fiscal Year 2012/13 rates. During Fiscal Year 2013/14, staff will complete a Request for Proposals process to solicit proposals from qualified service providers. In October 2004, the City adopted an ordinance amending Chapter 39 of the Santa Ana Municipal Code to control the discharge of fats, oils, and grease (FOG) from food service establishments (FSE) into the City's sewer collection system. In January 2005, the City's Public Works Agency began implementation of a comprehensive FOG control program that includes regular inspections of all FSEs to ensure compliance with the ordinance. The FOG ordinance and control program are requirements of the California State Water Quality Control Board. On May 3, 2010, the Council awarded an agreement to Environmental Engineering and Contracting, Inc., (EEC) for a one -year term, with the provision for three one -year renewals. The services EEC provides include inspection of new food service establishments, training and support of City Sanitation Inspectors, support and maintenance of the FSE database, coordination with other agencies to ensure compliance with regulatory requirements, and technical support to City staff for all FOG - related issues. Subsequently, the Council approved two amendments, on June 6, 2011, and June 4, 2012, respectively, each extending the agreement for an additional one -year term. During the three years that EEC been under contract, they have continued to provide exceptional quality services and have successfully completed all elements of the agreement. EEC has agreed to renew the agreement to 25D -1