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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2013 TITLE: CONTRACT AWARD TO GOVPLACE FOR HP SUPPORT CONTRACT (SPEC. NO. 13 -027 I NAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2 n Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Govplace for the purchase of an HP support and maintenance contract for disk array system, in the amount not to exceed $28,900. DISCUSSION The City Hall Data Center houses 62 physical computer servers and 127 virtual computer servers. These servers host 50 departmental applications, six enterprise applications and 34 citywide computer infrastructure services. A key component of the City Hall Data Center's computing environment is the use of specialized shared storage systems called "disk storage arrays. "These are systems that contain a number of very high capacity individual disk drives linked together by specialized software which allow the array to act as the data storage for many virtual and physical host servers at the same time. The arrays allow flexible allocation of data storage to the connected host servers along with sophisticated protection against data loss from a physical drive failure. The main disk storage array in the City Hall Data Center houses all of the data for the Lawson Financial System, the Payroll System, the Exchange Email system and many other departmental systems. Due to the complex nature of the disk array systems, manufacture maintenance is essential to provide the specialized technical maintenance and parts to repair this critical system with minimum impact to the City's computing environment. This contract award will extend the manufacture maintenance for a period of one year. 22B -1