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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2013 TITLE: CONTRACT AWARD TO SIMPLEX GRINNELL FOR FIRE ALARM SYSTEMS MAINTENANCE AND TIME CLOCK SUPPLIES (SPEC. NO. 13 -031) CIT AGER CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Award a contract to Simplex Grinnell for fire alarm systems maintenance and time clock supplies for a one year period, with provisions for three one -year renewals, in an annual amount not to exceed $50,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION City facilities are equipped with fire alarm systems for the protection of life and property. The fire alarm systems require inspection, preventive maintenance and repairs to ensure continued operation. Additionally, the alarm systems are tested regularly in accordance with the State of California Fire Marshall regulation and National Fire Protection Association rules. Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Western States Contracting Alliance contract GS- 06F-0054N with the U. S. General Services Administration for fire alarm maintenance was awarded as a result of open, competitive bidding, and meets the City's requirements. The agreement will provide $40,000 for annual testing, inspection and repairs of the City's fire alarm systems and $10,000 for time clock purchases, repairs and supplies. FISCAL IMPACT Funds are available in the various departmental Maintenance and Repair and Operating Materials and Supplies accounts (nos. 62322 and 63001). APPROVED AS TO FUNDS AND ACCOUNTS Francisco Gutierrez Executive Director Finance and Management Services Agency -- 2201-1