25J - AGMT - MEDICAL SERVICES FOR JAIL

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RFP INSTRUCTIONS 1. ALTERNATIVES: Any changes or alternatives must be set forth in a letter attached to this offer. The City has the option of accepting or rejecting any alternative offer. Brand names, if any, are given for quality control only. Bids on "equals" are encouraged; however, the bidder must give evidence of equal utility and quality. 2. REJECTION: The City reserves the right to reject any or all offers and to waive any informality in any proposal. 3. PERIOD OF ACCEPTANCE: Unless otherwise stated, bids shall be subject to acceptance by the City for a period of ninety (90) calendar days following the opening of bids. 4. SAMPLES: When required, bidder shall furnish samples of items free of expense to the City, and if not destroyed by test may, upon request made at the time the sample is furnished, be returned at the bidder's expense. 5. TAX: The City is exempt from Federal Excise Tax. Bidder shall show as a separate item California State Sales and/or Use Tax. 6. ALL OR NONE PROPOSALS: The City reserves the right to make an award based on partial items unless the proposal submitted by the bidder is marked "ALL OR NONE." 7. BONDS: When deemed necessary by the City, Bid Bonds shall be furnished by all bidders in the amount of at least 10% of the bid, to guarantee that bidders will enter into contract to furnish goods at prices stated. Likewise, a Performance Bond shall be required of the successful bidder when stated in the Specification. (Cash deposit, Certified or Cashier's check or Money Order may be submitted in lieu of either Bond). 8. TERMS OF PAYMENT: Payment terms will be considered "NET 30 days" unless a cash discount is offered for earlier payment. Cash discounts may be considered in evaluating the proposal. *Note: The City is unable to process discounts with terms for less than 20 days. 9. PROHIBITED INTEREST: Bidder agrees it shall disclose to the City in writing any financial interest, direct or ndirect, in Bidder's business or in this transaction held by any City Council member or any City officer or employee. City reserves the right to refuse any offer if City determines a conflict of interest exists. A conflict of interest may be determined to exist in any instance where the City officer or employee participates in or influences any decision-making process affecting a proposal or contract in any way whatsoever. 10. LOCAL VENDOR PREFERENCE: For RFP evaluation purposes, a 1 % preference will be applied to all offers for taxable goods submitted by vendors located within the City limits of Santa Ana. Effective 3-5-12, the Santa Ana City Council adopted Ordinance Number NS-2828 for a LOCAL PERFERENCE PROGRAM. Full details are available on the City's web site, under Finance & Mgmt Services (located on the left hand side, under "departments"). For bid evaluation purposes, a 7% preference for small Santa Ana businesses, and a 4% preference for small Orange County businesses, is given respectively on all qualifying bids for materials, supplies, labor, equipment or services. The explanation on the City's web site covers Santa Ana Business and Orange County Business definitions. 25J-81