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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 16, 2013 TITLE: FIVE -YEAR STRATEGIC PLAN COMMUNITY ENGAGEMENT PROCESS 1_5i� CI MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER STRATEGIC PLANNING AD -HOC COUNCIL COMMITTEE RECOMMENDATION Discuss and provide direction to staff on the following community engagement options for the Five - year Strategic Plan process: Option 1: Conduct 5 additional Community Forums simultaneously (estimated total additional cost of $67,000) ACTION: Authorize the City Attorney to prepare and the City Manager to execute a contract amendment with Management Partners in the amount of $20,000 for the purpose of conducting five additional Community Forums and direct staff to provide the services necessary to support these meetings and authorize the Finance Director to reallocate the necessary funding from the Visioning Process Project account. Option 2: Convene a Community Meeting after the survey is completed (estimated total additional cost of $17,500) ACTION: Authorize the City Attorney to prepare and the City Manager to execute a contract amendment with Management Partners in the amount of $6,500 for the purpose of conducting a Community Meeting on Survey Results and direct staff to provide the services necessary to support this meeting and authorize the Finance Director to reallocate the necessary funding from the Visioning Process Project account. Option 3: Continue the current plan which includes a public Council Workshop, a public meeting with the City Manager, and the consideration of adoption of the plan at a regular Council meeting (no additional cost) 65A -1