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EXHIBIT 1 <br />65A -5 <br />Attachment: Santa Ana Strategic Planning Schedule as of July 31, <br />2013 <br />1. <br />Task <br />Convene subcommittee to help guide the process, assist with preparation of <br />Timeline <br />April /May 2013 <br />materials, and advise on community engagement process <br />2. <br />Interview the two new Councilmembers to hear their opinions about vision, <br />May <br />goals and priorities <br />3. <br />Seek Council approval of an amendment to the Sunshine Ordinance to adjust <br />June <br />strategic plan adoption timeframe <br />4. <br />Prepare environmental scan document which will be presented at subsequent <br />June - September <br />workshops <br />5. <br />Convene subcommittee to finalize community and employee engagement <br />July <br />options <br />6. <br />Conduct community forum <br />August 10 <br />7. <br />Conduct community focus group <br />Last week of August <br />8. <br />Conduct employee focus group <br />Last week of August <br />9. <br />Convene subcommittee to approve community and employee surveys <br />Mid - September <br />10. <br />Conduct community on -line survey <br />Mid- September /Mid- <br />October <br />11. <br />Conduct employee on -line survey <br />Mid- September /Mid- <br />October <br />12. <br />Convene subcommittee meeting to review results of stakeholder input, <br />Late October <br />environmental scan and discuss next steps in the process <br />13. <br />Conduct meeting with the EMT to prepare for Council / EMT strategic planning <br />Late October <br />workshop <br />14. <br />Prepare materials for Council /EMT workshop <br />Early November <br />15. <br />Conduct full day workshop with the City Council and EMT to review results of <br />Mid - November <br />stakeholder engagement; review environmental scan; create vision, mission, <br />values; establish multi -year goals, priority strategies and process for reporting <br />progress <br />16. <br />Convene EMT workshop to create draft implementation action plan, based on <br />Early December <br />expected resources that will be available <br />17. <br />Prepare strategic plan document <br />December <br />18. <br />City Manager to conduct a public meeting to review the proposed strategic plan <br />January 2014 <br />with the community (as required in the Sunshine Ordinance) <br />19. <br />Present strategic plan to Council for adoption <br />January <br />20. <br />Distribute adopted strategic plan to organization and community <br />January <br />21. <br />Provide regular updates on status of strategic plan; modify the plan to reflect <br />Frequency to be <br />emerging issues <br />determined by Council <br />and EMT <br />65A -5 <br />