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BOARD OF SUPERVISORS FORM 11: APPROVAL OF MICROSOFT ENTERPRISE AGREEMENT PAGE 2 BACKGROUND The County of Riverside has been the leader in the negotiations and procurement of the statewide cooperative license purchase agreement for the statewide Microsoft. Enterprise software and services. There are 388 governmental agencies in California that utilize this enterprise agreement. Through this negotiation process, the County of Riverside has obtained the deepest discounts offered! to any governmental agencies, and as a result will be utilized by most of the public entities throughout the State of California. The Microsoft Enterprise Agreement Is an annual program that covers licensing of standard desktop software (Microsoft Office, Microsoft Windows, and Back Office products) and Enterprise Platform products. The County has been challenged in the past in consistently maintaining software at current version levels and Microsoft products are the most predominant product used by all departments on all personal computers and Enterprise Platform products to support Departments basic needs In the County. In an effort to keep software current and licensed at the County, a maintenance program is provided by Microsoft. A maintenance program will cost less than what departments would spend upgrading all products once aver a three or five -year period. The potential for significant savings exists due to changes in Microsoft licensing policies and potential cost increases of Microsoft products over the next five years. Some of the key benefits realized from this program are: • Departments can upgrade to any Microsoft product version as they, choose and when convenient. • Licensing for the products covered by this program no longer need to be tracked. Participants merely count the qualified desktops or user counts and true, with that number of licenses. • The flexibility to sign -up by user allows for multiple devices such as smart phones and tablets (i.e., IPhores, ]Pads,, etc.) and securing only one license opposed to multiple. • EA provides a consistent year -to -year budget for this program in an effort to keep County software current, legal, . and consistent, • EA protects the County against Microsoft price increases for the duration of the agreement. • EA compliments, other countywide technology initiatives (PeopleSoft, Exchange, Remedy, and Resumix).. County departments and agencies are currently enrolled in this program. In Fiscal Year 2010/14, the county invested $3,851,890 for 19,734 desktops enrolled in the program, Departments may also order other Microsoft products (such as Window Server, Visio, MS 25D -38