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time as determined by the City. The payment bond is to be renewed annually and submitted by the <br />contractor in the amount of 50% of the annual contract amount. <br />VI. SCOPE OF WORK/SERVICES <br />The scope of work may include any and all work efforts related to the Landscape Services as set <br />forth in EXHIBIT A - SCOPE OF SERVICES. <br />The contractor shall be an independent contractor capable of providing experienced, <br />knowledgeable and professional staff. The contractor shall be responsive and maintain excellent <br />working relationships with City residents, businesses, government officials and City staff. The <br />contractor shall provide adequate staffing levels at all times and adhere to established schedules. <br />The contractor shall comply with all federal, state and local laws, rules, regulations, ordinances, and <br />statutes. <br />VII. GENERAL INFORMATION <br />A. The term of the contract will begin after the contract award by the City Council and approval <br />of required bonds. <br />B. When determined appropriate, the City will provide information in its possession relevant to <br />preparation of required information in RFP. The City will provide only the staff assistance <br />and documentation specifically referred to herein. <br />C. The proposer shall be responsible for retaining data, records and documentation for the <br />preparation of the required information. These materials shall be made available to the City <br />as requested by the City. <br />D. This RFP does not commit the City to pay costs incurred in preparation of a response to this <br />RFP. All costs incurred in the preparation of the proposal, the submission of additional <br />information, attendance at pre - proposal conference, negotiations with City, and /or any other <br />aspect of a proposal prior to award of a written contract will be borne by the proposer. The <br />City reserves the right to accept or reject the combined or separate components of this <br />proposal in part or in its entirety or to waive any informality or technical defect in the <br />proposal. <br />E. All data, documents and other products used, developed, or produced during response <br />preparation of the RFP will become property of the City. All responses to the RFP shall <br />become property of the City. Proposer information identified as proprietary information shall <br />be maintained confidential, to the extent allowed under the California Public Records Act. <br />The City reserves the right to reject, replace and approve any and all subcontractors. All <br />subcontractor(s) shall be identified in the response to the RFP and the City reserves the <br />right to reject any subcontractor(s). Subcontractors shall be the responsibility of the prime <br />contractor and the City shall assume no liability of such subcontractors. <br />VIII. COORDINATION <br />Coordination by the awarded proposer with the City, other contractors, and agencies will be <br />required to achieve satisfactory and timely delivery of the required services. Coordination may <br />include, but not be limited to, coordination with neighborhood and civic groups, local and /or state <br />agency boards, and attendance at City Commission, Agency, and Council meetings,. <br />Districts 1 and 3 Park Landscape RFP <br />Page 5 <br />