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Ms. Carvalho Mr. Sandoval August 20, 2013 Page 2 data request for the data used in the model to allocate a proportionate share of these costs to the Water Enterprise. In preparing the data request, we will review the model with City Finance staff to identify the new budget data that needs to be factored. We will also interview Public Works staff to confirm assumptions and data related to the right -o£ -way allocation. In addition, we will modify the model to integrate refinements that we have developed since 2012 in conducting similar studies for other cities. Chief among these refinements is an adjustment to assessed values for private property that makes them more comparable to the valuation of the City's municipal property; this refinement improves the public safety allocation, Task 2. Prepare Report. We will document the updated analysis by revising the 2012 report. We will prepare the report in draft form for review by City staff. (The 2012 draft report was also reviewed by Michael Colantuono.) A final draft will be produced that addresses City staffs comments. For purposes of preparing this proposal, we have assumed that we will attend one meeting to present the report. Alternatively, this meeting can be scheduled as a kickoff meeting at the beginning of the project. Additional meetings can be attended if needed. III. Schedule and Budget Although the City has not indicated that there is a critical deadline for completion, this study should be conducted in a 60 -day period. This will allow time for us to develop the data request and for City staff to provide the data. Our experience with the City showed that City staff responds to our data requests promptly. We then need time to update and review the model with the City and then prepare and review the draft and final reports. Our prior report was prepared at a cost of $15,000. We propose a comparable budget of $15,000. The City would be billed on a time -and- expenses basis for services rendered. If additional services are required for subsequent analysis, we can provide a budget estimate for the specific work based on our hourly rates. I hope this proposal addresses your needs. Please do not hesitate to contact me if you have any questions. I appreciate the opportunity to submit this proposal. Very truly yours, HF &H CONSULTANTS, LLC 1 n vv. rarnx p V / � nior Vice Pre ident j