Laserfiche WebLink
C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs? <br />The management of the City of Santa Ana has established a comprehensive internal control framework that is <br />designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient reliable <br />information for the preparation of the City's financial statements in conformity with GAAP. Because the cost of <br />internal controls should not outweigh their benefits, the City of Santa Ana's comprehensive framework of <br />internal controls has been designed to provide reasonable rather than absolute assurance that the financial <br />statements will be free from material misstatement. As the City, we assert that, to the best of our knowledge and <br />belief, the financial information is complete and reliable in all material respects. <br />Additionally, the City is also required to undergo an annual "Single Audit" in conformity with the provisions of <br />the Single Audit Act of 1996 and U.S. Office of Management and Budget (OMB) Circular A -133, Audits of <br />States, Local Govermnents, and Non -Profit Organizations. The standards governing Single Audit engagements <br />require the independent auditor to report not only on the fair presentation of the financial statements, but also on <br />the audited government's internal controls and compliance with legal requirements, with special emphasis on <br />internal controls and legal requirements involving the administration of federal awards. <br />D. Describe invoicing process and list qualifications of staff assigned to task. <br />The invoicing process will consist of a review of each period's expenditures, identifying eligible expenditures <br />and submitting a periodic report documenting eligible expenditures. Staff assigned to this task has many years <br />of experience in reporting to local, state and federal agencies. Additionally, staff assigned to the task has <br />performed this function during prior grant years. With each WIA report submitted staff continues to gain <br />experience to provide information more efficiently and effectively. <br />E. ,Describe how your agency's financial stability is not dependent on WIA funds. <br />The City receives over $400 million in revenue each year. Additionally, Parks, Recreation, and Community <br />Services Agency (PRCSA) is appropriated approximately $17.7 million from the General Fund. The amount <br />requested in WIA funds is approximately $400,000, which represents approximately 2% of the Agency's <br />General Fund appropriation and therefore the Agency's financial stability is not dependent on WIA funding. <br />On the other hand, while the amount of WIA funding is small in comparison to PRCSA General Funds, these <br />funds allow PRCSA to provide very valuable educational opportunities to Santa Ana residents. With such a <br />large City the demand for services often exceeds the available resources. For this reason PRCSA is requesting <br />WIA funding to provide services that otherwise would not be provided by the City due to the limitation of <br />funds. <br />F. Submit most recent 2 years of audited financial statements as Attachment O with the Audited <br />Financial Statement Form signed. <br />For a complete look at the 2 latest Comprehensive Annual Financial Reports for the City of Santa Ana please <br />visit: http: / /www.santa- ana.org /finance /cafr/default.asp <br />XV. Subcoutructiu� <br />EXHIBIT A <br />