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D. Digital Workflow and Asset Maintenance /Preservation D.1 Describe your quality control plan. Memories of Migration will use a set of minimal requirement guidelines for all incoming material. Site supervisors will be responsible for checking material submitted by their institution. The Project director and technical advisors will assign staff to oversee the final inclusion of material for access and preservation. The Project Directors and partnership sites will work with the technical advisors to create and implement a quality control process for Inclusion in the jumpkits. Historypins' Project Supervisor will work with their developers and Chief Technology officer to help develop a process to simplify the intake of new material for future users. 9.2 Describe your plan for preserving and maintaining digital assets during and after the grant period (e.g„ storage systems, data standards, technical documentation, migration planning, commitment of organizational funding for these purposes). preservation and maintenance of our digital assets falls into 2 distinct phases. The First Active Phase includes the frame in which the grant is active while the Second Post Phase is the period after the grant has been completed. ring the Active Phase of the project staff will store digital assets according to pre - established workflow patterns at ;h library location. The Santa Ana Public Library maintains its digital material on an internal server maintained by y IT staff. There is a backed up mirror copy that can be used in case of an emergency. Additional copies of the digital ets are saved on external hard drives located in the Santa Ana History Room (SAHR) Archive. Digital Materials are ed as preservation copies of TIFF, WAV, and MTS files. Migration of materials occurs every 5 years in conjunction h the creation of a city wide 5 year strategic survey and is part of general work duties of the SAHR archive. No 9itional funding is necessary. Similar processes are in effect at the 3 other locations and will remain part of the E. Metadata E.1 Describe how you will produce metadata (e.g., technical, descriptive, administrative, preservation). Specify which standards you will use for the metadata structure (e.g., MARC, Dublin Core, Encoded Archival Description, PBCore, PREMIS) and metadata content (e.g., thesauri). UGC, simple metadata will be created during the ingestion process, using simple fields that can be mapped to din Core, or the Europeana Data Model, staff will look to ways to adapt the recommendations of The Smithsonian's Embedded Metadata Working into the eventual Jumpkit workflow process. Their guidelines will serve as a starting point for the discussion of 3ta requirements that will be utilized during the project. More information can be found here: www.digi tizationgu!delines.gov /guidelines /GuidelinesEmbedded Metadata.pdf UGC will not utilize a controlled vocabulary but will rather emphasize the use of user created folksonomies to IMLS Digital Content Supplementary Information Form