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Unallowable a Expenditures for weapons systems and ammunition Costs • Costs to support the hiring of sworn officers for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities • Activities unrelated to the completion and implementation of the EMPG Program Supplanting Grant funds must be used to supplement existing fiords, not replace (supplant) funds that have been appropriated or budgeted for the same purpose through non - federal sources. In the event that supplanting is suspected, the subgrantee will be required to supply doctmientation demonstrating or certifying that a reduction in non - federal resources occurred for reasons other than the receipt, or expected receipt, of federal funds. Accessibility of The federal Department of Homeland Security, the DHS Office of Inspector General, the Records Comptroller General of the United States, Cal OES, and any of their authorized representatives, shall have the right of access to any books, documents, papers, or other records which are pertinent to the subgrant, in order to make audits, monitoring reviews, examinations, excerpts, and transcripts. The right of access is not limited to the required retention period but shall last as long as the records are retained. Refer to Title 44 CFR Part 13.42 for more information about accessibility of records. Reimbursement The EMPG is a reimbursement grant and therefore no cash advances are permitted under the of Eligible Costs EMPG. The EMPG funds will be disbursed on a reimbursement basis, using the FMFW. Follow the Workbook instructions for Reimbursement Requests13 and submit the signed forms to your EMPG Program Specialist. It can take between six to eight weeks to receive payment after the Grants Management Section receives a valid and complete Reimbursement Request. It is strongly recommended that copies of all documents adding up to the total of each Reimbursement Request be retained to make verification by monitors and /or auditors easier. Cal OES may require submittal of these documents at any time. Grant Post award budget, scope, and other modifications must be requested using the Cal OES FMFW Modifications and be signed by the subgrantee's Authorized Agent. A hard copy must be submitted to Cal OES and approved by Cal OES' Grants Management Section, pt•ior to initiating any revised scope of work or incurring the associated expenditures. The OAs may submit modifications to Cal OES once per quarter during the performance period. Failure to submit modifications and receive approval prior to expenditure could result in a reduction or disallowance of that part of the subgrant. Instructions on how to submit a Modification Request are available at the link identified in the footnote, 14 The Reimbursement Request instructions can be located at: I, tt .- ftmy.ealoes.ca ggvLLM$- HS-Ftazlytat /Pages /1;nteraency I fanagement- P erfo rmauee- Grant -Doca meats. asox. t The Modification Request instructions can be Located at: li p: / /www caloes oa ov /F S-HSHaz_nv tit/- ,ggos/Eme,rwency-Manaeentettt- e �forrrr yancc- .Gray�:- Docu.ments.asp.N. [121 55A -78