ORANGE, COUNTY OF (34) - 2015 - Laserfiche WebLink

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Performance Subgrantees must prepare and submit Performance Reports to the State for the duration of the Reports grant performance period, or until all grant activities are completed and the grant is formally closed by Cal OES, The report must include the progress made on identified activities, as well as other required information and data. Failure to submit a Performance Report could result in subgrant reduction, termination, or suspension. Subgrantees roust also complete a Biannual Strategy Implementation Report (BSIR) using the DHSIFEMA Grants Reporting Tool (GRT). To obtain access to the online GRT, log on to their website at www.reporting.odp.dhs.gov. To create a new account, follow the instructions that read, "If you need to register for an account, please click here." For additional assistance with the GRT, contact: Gina Joaquin at oinajoaquin0),caloes.ca.aov, (916) 845 -8647. Closeout The State will close a subgramee award after: • Receiving a subgrantee Performance Report indicating that all approved work has been completed, and all funds have been disbursed • Completing a review to confirm the accuracy of reported information • Reconciling actual costs to awards, Modifications, and payments If the closeout review and reconciliation indicates that the subgrantee: • Is owed additional funds, the State will send the final payment automatically to the subgrantee • Did not use all funds received, the State will issue a deobligation amendment, invoice or letter to recover unused funds • Did not expend all obligated grant funds, the State will require that a Grant Award Amendment be done to deobligate the unspent funds and revert them back to the State Records Specific requirements for record retention can be found in Title 44 CFR Part 13.42. In the Retention Grant Closeout Letter, the State will notify the subgrantee of the start of the record retention period for all programmatic and financial grant- related records. Final Subgrant Cal OES will review the OA's final Performance Report for compliance with all subgrant Report conditions. The final Performance Report is due to Cal OES by July 14, 2015 (unless the subgrant performance period is extended) and will serve -,is the final subgrant report. Audit The OAs, and their subrecipients, must comply with the audit requirements contained in OMB Requirements Circular A -133 and Title 44 CFR Part 13.26. Monitoring The State may perform periodic reviews of the OA's subgrant performance. The Monitoring Subgrant Division is actively conducting monitoring visits, both desk review and on -site, among Performance subgrantees. These reviews may include, but are not limited to: • Comparing actual subgrant activities to those approved on the Financial Management Forms Workbook • Confirming compliance with: — Grant Assurances — Information provided on the Performance Reports • Reviewing and monitoring financial and administrative records [13]