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Administrative Policies and Procedures <br />Policy and Procedures on Public Records Requests <br />Page 5 of 5 <br /> <br /> <br /> <br /> $.20 per page - single sided or <br />$.40 per page for double sided. Actual cost for oversized page(s). <br /> $5.00 for each DVD/CD. <br /> $2.80 Certified Copy of Record (per record requested). <br /> Actual postage charge (if mailed). <br /> Staff may choose to send out large volumes of records and/or large <br />size documents to a professional copy services company and pass the <br />ctual charge on to the requestor. <br /> No charge has been established to send copies via facsimile or e-mail. <br />2. Requested copies of records should not be made until a deposit in the <br />amount of the estimated costs of copying is received, and the Department <br />will not release the copies until the full cost of copying is paid to the City. <br />3. The amount of postage can be added to the cost of the copies and a call <br />made to the individual requesting the records to inform them of the <br />amount due. The individual can, then, send a check for the copies and <br />postage. When the check is received, the copies can be mailed. <br />