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year Fair Housing Action Plan to HUD for review and approval after approval of the <br />documents by participating jurisdictions. <br />4.2.4 Ten percent (10 %) of the total cost shall be paid to Consultant <br />within thirty (30) days upon submission of: an invoice for the Work or Services <br />performed, and HUD's determination that the Multi- Jurisdictional Analysis of <br />Impediments to Fair Housing Choice and the Five (5) -year Fair Housing Action Plan <br />meets or exceeds current HUD requirements and the Fair Housing Planning Guide <br />issued by HUD. <br />4.3 Consultant shall submit invoices to City according to the milestones listed <br />in Section 4.2, and invoices shall describe the Work performed in the preceding time <br />period. Consultant's bills shall include the name of the person who performed the Work, <br />a brief description of the Services performed and /or the specific task in the Scope of <br />Services to which it relates, the date the Services were performed, the number of hours <br />spent on all Work billed on an hourly basis, and a description of any reimbursable <br />expenditures. <br />4.4 City shall reimburse Consultant only for those costs or expenses <br />specifically identified in Exhibit B to this Agreement or specifically approved in writing in <br />advance by City. <br />4.5 Consultant shall not receive any compensation for Extra Work performed <br />without the prior written authorization of City. As used herein, "Extra Work" means any <br />Work that is determined by City to be necessary for the proper completion of the <br />Project, but which is not included within the Scope of Services and which the parties did <br />not reasonably anticipate would be necessary at the execution of this Agreement. <br />Compensation for any authorized Extra Work shall be paid in accordance with the <br />Schedule of Billing Rates as set forth in Exhibit B. <br />5. PROJECT MANAGER <br />5.1 Consultant shall designate a Project Manager, who shall coordinate all <br />phases of the Project. This Project Manager shall be available to City at all reasonable <br />times during the Agreement term. Consultant has designated John Oshimo to be its <br />Project Manager. Consultant shall not remove or reassign the Project Manager or any <br />personnel listed in Exhibit A or assign any new or replacement personnel to the Project <br />without the prior written consent of City. City's approval shall not be unreasonably <br />withheld with respect to the removal or assignment of non -key personnel. <br />5.2 Consultant, at the sole discretion of City, shall remove from the Project <br />any of its personnel assigned to the performance of Services upon written request of <br />City. Consultant warrants that it will continuously furnish the necessary personnel to <br />complete the Project on a timely basis as contemplated by this Agreement. <br />GRC Associates, Inc. Page 3 <br />