SOUTHWEST MINORITY ECONOMIC DREVELOMENT ASSOCIATION (SMEDA) -2015

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VII. Rights LA/OC HMIS data from agencies within each continuum resides in one central database. The Agency's data is separated by security for each continuum. Data sharing is currently limited to the data within the Agency's continuum. The LA/OC HMIS Collaborative reserves the right, at a later date, to expand data sharing to include collaborative wide data. The LA/OC HMIS Collaborative also reserves all rights, including termination of agreements, of the LA/OC HMIS application and the service resources that it owns and operates. These procedures shall not be construed as a waiver of any rights of the LA/OC HMIS Collaborative, nor shall they conflict with applicable acts of law. VIII. Privileges The LA/OC HMIS services and or equipment are a privilege and are assigned and managed by the HMIS System Administrators) or designee(s) of specific systems. The Agency is responsible for proper use of the system as outlined in Section VI. IX. Confidentiality Although technological and procedural securities have been reasonably exhausted by the LA/OC HMIS Collaborative to ensure client data confidentiality, this system is being used by a multitude of end users and is therefore subject to the diligence to which the Participating Agencies'' staff protects client records. The protections that the LA/OC HMIS Collaborative put in place to protect client confidentiality include compliance with HUD Data and Technical Standards Final Notice, institution of a mandated HMIS training program for all HMIS users, consistent application of Policies and Procedures, and signed Agency End - User Agreements, X. Copyright The LA/OC HMIS is protected by copyright and is not to be copied, except as permitted by law or by contract with owner of the copyright. The number of copies and distribution of copies are to be managed by the HMf9 Systems Administrator(s) of each CoG Interference with measures used by copyright holders to protect copyrighted works is prohibited. Agency user's storing materials copyrighted by others on the systems or displaying the materials through web pages must comply with copyright laws and guidelines. Equipment if applicable: Computer software and data are protected by copyright and is not to be copied, except as permitted by law or by contract with the owner of the copyright. The number of copies and distribution of copies are to be managed by the HMIS Systems Administrator(s) of each CoC. Users of the computer systems agree to follow guidelines for use of copyrighted materials. XI. Violations An individual violating any of the guidelines outlined in this agreement will be reported immediately upon discovery. Such suspected violations will be confidentially reported to the IIMIS System Admin strator(s) of the CoC and or the designee of that agency. HMIS Agency Agreement Page 4of5 Revised 02 101108