SANTA ANA POLICE DEPT. -2015 - Laserfiche WebLink

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Los Angeles /Orange County Homeiess Management Information System (HVl IIS) Collaborative HMIS Agency Agreement 1. Purpose The Los Angeles /Orange County (LA/OC) Homeless Management Information System (HMIS) is a web, enabled database used by homeless service providers within the Los Angeles and Orange County region, to capture information about the persons they serve, The LA /OC HMIS Collaborative consist of four separate Continuum of Cares. The continumns are: Los Angeles Homeless Service Authority (LAHSA), Orange County Continuum of Care, the City of Glendale and the City of Pasadena. The LA /0C HMIS Collaborative's goal is to go beyond the HUD mandate of producing unduplicated counts of homeless persons. Our missien is to provide a comprehensive case management system to advarvae the provision of gaolifp servrres for homeless persons, Improve data collection, and promote store responsive policies to end homelessness in Los Angeles and Orange Counties. 11. Audience 2nd Agreement This Participating Agency Agreement permits The Agency and its participants to use the LA/OC HMIS and security services on their computers systems through an Internet connection. The LA /OC HMIS Collaborative and thew assigned HMIS System Administrators We the primary coordinating Continuum of Cares (COO) for tie LAIOC HMIS. The Participating Agency is the "Agency" named in this agreement as participants of the LA/OC HMIS. The HMIS "User" are the guardians entrusted with personal data to be entered and used in the LA /OC HMIS and the "Client" is the consumer of services. All agencies which have been granted access to the LA /OC PIMIS have agreed to abide by all laws, and the LA /OC HMIS Collaborative Policies and Procedures pertaining to client Confidentiality, user conduct, security, and the ongoing functionality and stability of services and equipment used to supporT the LA/OC HMIS, rite slgrtailtre of the Executive Director of the Partrcipatbrg Agency In(fleates agreement IV/ill (Ile (ernrs set far(Ir for an LA /OC 8MIS accotart for the Agency, III. Confidentiality and Informed Consent The Agency agrees to abide by and uphold all privacy protection standards established by the LAIOC HMIS Collaborative as well as their respective agency's privacy procedures, The Agency will also uphold relevant Federal and California State confdeutiality regulations and laws that protect client records, and the Agency will only release confidential client records with written consent by the client, or the client`s guardian, unless otherwise provided for In the regulations or laws. Access to the LA/OC HMIS is granted to AGENCY NAME—City of Santa Ana based on the following premises: Oral Explanation: All clients will be provided an oral explanation stating their information will be entered into a enlnputerized record keeping system. The Agency will provide an coal explanation of the LA/OC HMIS and the terms of consent. The agency is responsible for ensuring that this procedure takes place prior to every Client nnterview. Written Explanation, Each client whose Information is being shared with another participating agency mtist agree via the written Client consent/(nformation Release farm, A client must be informed as to what information is being shared and with whom it is being shared. Information Release: The Agency agrees not to release client identifiable information to any other organization pursuant to Federal and Clilifort is State law without proper client consent. See attached Client Consent/Information Release Form and Regulations below. FIM'SAgencyAgreerncnt Page 1OJ'.5 Revised 02 101106