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Attachment B <br />HOW TO APPLY FOR JAG GRANT RF,IMBURSEINJENTS <br />2015- DJ -13X -0226 <br />A letter on your cities letterhead that includes or states the followin >: <br />A. Your agency's request for reimbursement in the amount of <br />B. Against Grant Awardt/2014- D.l -BX -0038 <br />C, List of items purchased and types of costs being claimed for the quarter that match your city's <br />initial write -up /request; <br />D. Certification that you complied with all procurement procedures outlined in your agency's <br />procurement manual and financial and administrative requirements set forth in the current OJP <br />Financial guide; <br />C. Letter is to be signed by the person authorized in the JAG Program MOU (City Manager). <br />Required attachments to the letter: <br />A. FEDERAL FINANCIAL REPORT <br />Your agency is required to submit quarterly Federal Financial Report using a Standard Foram SF- <br />425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated <br />obligations incurred, and the unobligated balance of federal funds. The federal Financial Report <br />is due at the Sheriffs Department Financial Division by the due dates indicated below: <br />Qtr. ending 03 -31 -YY due no later than 4110 <br />Qtr. ending 06 -30 -YY due no later than 7/1.0 <br />Qtr, ending 09 -30 -YY due no later than 10/1.0 <br />Qtr, ending 12 -31 -YY due no later than 01/10 <br />A helpful hints guide for completing Federal Financial Report is available at the DOJ -OJP <br />websiteat:htitn://www.o' iisdpi.gov/flindinyUforms.htiii <br />B. INVOICE BILLING OCSD <br />a. The package should include an invoice from the city billing the Orange County Sheriff's <br />Department (OCSD). The invoice/bill should reference the grant name, grant number and <br />quarter ending date. <br />b. OCSD will reference your city's invoice number when reimbursement is made to your <br />city. <br />C. BACKUP DOCUMENTS <br />a. All invoicesheeeipts and relevant purchase orders pertaining to federal monics spent. <br />b. Time Sheets and part of payroll register showing personnel name or other individual <br />identifier and details of payroll costs claimed, if any. <br />e. Copies of signed cheek(s) for purehase(s) and general ledger reports clearly indicating <br />expenditures for the quarter. <br />All of the above documents must be provided to our office, otherwise your elafm will not be <br />processed. Please send your claims to: <br />Orange County Sheriffs Department- Financial /Adrnicr. Division <br />Attn: Karla Lazaridis <br />320 N. Flower Street, Suite 108, Santa Ana, CA 92703. <br />If you have any questions please call Karla Lazaridis at (714) 834 -6675, <br />25C -30 <br />