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Meeting the ESOP Requirement iryour organization has less than fifty ontployccs or receives an arvm'd of less than 1$25,000 or ran nonprofit orgtmization. a medical instinaion. all educational iosl.itutimr, or an Indian while, then it is exempt from the ESOP requirement. To clahn the exemption, yo [it organization an tit complete and Wharf Section A of the Certification Form. which Is available online at hill) l /waves. ojp. usdoj .gav{xboutiocr;pdPx'cerLrldL IFyour organization is a govcrnmcat agency or private business find receives an award of $25,000 or more, but less than $500,010, mad has filly fir more entployres (counting both Pull- and part -time employees but excluding political appointees)- then it tins to prepare a Utilization Report ( formal ly called an ESOP Short Farm), but It does not have to submit the report to the OCR for review. Instead, your orgmrizntion has to maintain the Utilization Report on file and make it available for review on request- in addition, yourorganization has to complete Section B orthe Cal tificntion Pomt and return it to tine OCR. The Certification ('oat is available at hn.ps/www or) . asdaj _govlabouubur,'IndCelceryttiF tryout organization is a gorernmont agency ar private business and has roceived an award lior $500,000 or more and has fifty or more employees (counting both Bill- and purl -time employees but excluding political appointees), then it has to prepare a Utilization Report (fiirmin ly called air EFOF Short Foeru) and submit it to the OCR for review within smlsty days from the date of this letter. For assistance in developing a Utilization Report, please consult Ole OCR's wcbsite at http:/ h" vw. 0jp ,usdoj.gav/lbotitlocdaeol),Iitm. In addition, your organization has to complete Section C orthe Certification Form and return It to the OCR. The CertitirnUon Fonn is availabtc au httplowwvv. ojp- us"doj. gov /abouUocr /pd f'slcert.pd f. To comply with the ESOP requirements, you may request technical assistance from an EEOF specialist at the OCR by telephone at (202) 307.riew. by TTY at (202) 307 -2027, or by a -mail at rliOsubmtssmttiPusdoj.gov. Meeting the Requirement to Srdnult bindings of I)iscrinrinlltivrn if in the three years prior to tine date of tine grant award, your organization has received an adverse finding ordiscrimi mum based oil race, coin. national origin, religion, or sax, after a due - process hcarinp„ from n state or federal court or Prom it state or fcdorai administrative agency. your organization must send a early Of the (lading to the OCR. Ensuring the Complianee of Subreeipients S,AAS must he%c standard assurances to to ti Cy subrecipiants or their civil rights obligations, written procedures to address discrimination complaints riled against subreoiptents, methods w mentor subrecipicns, coupliance with civil'riahts requirements, laid a prograitr to train smbreeipients on applicable civil rights laws. In addition, SAAB must submit to the OCR every three years written ivielhods of Administration (f /lft that summarize the policies and procedures that they have imphancnted to ensure file civil rights compliance or subrecipients. For more inforruatlon on time MOA requirement, see http :,='hnvwaajp.usdnj.gav /funding /oher m'0quirumenfs.htm. If the OCR call assist you in any way, in fill filling your organization's civil rights responsibilities as it recipient of ferlm't0 financial assistance, please contact ms. $IOeaiel4, a. — Michael L. Alston Director ec Grant Manager Financial Analyst 25C -37