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Project Execution <br />7.3.7 Inform CAD Legacy Data Conversion <br />TriTech will implement a structured methodology for Inform CAD data conversion. The Client is <br />responsible for providing TriTech with extracted data in a format that can be used by TriTech for import. <br />Formats suitable for import into can include Excel, MDB, CSV, and ODBC access from MS SQL. <br />This Project provides the following Legacy data conversion services for Inform CAD: <br />1) CAD Premise Conversion <br />2) CAD Caution Notes Conversion <br />The conversion of prior CAD data is a process that involves several steps. TriTech develops a data <br />conversion plan to the Client detailing the data mapping between the legacy System and TriTech Inform <br />CAD. During this phase of work, TriTech will work closely with the appropriate individuals from the Client <br />to map each data element in each legacy application to the appropriate target data element in the Inform <br />CAD databases and reflect this information in the data conversion plan. <br />The scope of data conversion is limited to converting the CAD Premises and Caution notes. As long as the <br />legacy data elements have a relevant counterpart in the target Inform CAD databases, TriTech can map the <br />data and import it into the Inform CAD database structure. <br />A small sub -set of the data will be initially converted and loaded to validate the process. Upon successful <br />completion of this test, the Premise and Caution notes data will be converted and imported to the system. <br />Final conversion will occur within 72 hours of Go Live. Additions to Premises and Caution notes in the old <br />system, between the time of data conversion and Go Live will need to be manually entered to the new <br />system. <br />It is imperative that a member of the Client's staff be available to support the data conversion effort. Many <br />operational questions will arise that depend on the data and operational expertise of the Client's staff. <br />.Note: Legacy data conversion: will not include conversion of attachments to Premises or Historical <br />Incidents into TriTech databases. <br />7.3.7.1 TriTech Responsibilities <br />a) With assistance from the Client, define a data mapping approach for the legacy application. <br />b) Work with the Client to plan the data migration and develop a data conversion plan. <br />c) Complete the data conversion for Premises and CAD Caution Notes. <br />d) Prepare and submit a TCR upon completion of the initial data conversion (Pre -Go Live). <br />e) Prepare and submit a TCR upon completion of the final data conversion (Post -Go Live). <br />Note: TriTecb does not perform data scrubbing or cleaning on the Client's legacy data. <br />7.3.7.2 Client Responsibilities <br />a) Identify all legacy applications containing data that must be migrated to the new System. <br />b) Extract the entire data and provide it to TriTech based on the requirements defined in the task <br />description. <br />33 <br />