Laserfiche WebLink
of Consultant are ]sept. Nothing herein shall be construed to require access to any privileged or <br />confidential information as set forth in federal or state law. <br />I. Location of Records/Required Length of Record Keeping. All accounting records, <br />reports, and evidence pertaining to all costs, expenses and the funds received by Consultant and <br />all documents related to this Agreement shall be maintained and kept available at Consultant's <br />office or place of business for the duration of the Agreement and thereafter for five (5) years <br />after completion of an audit in conformity with the CDBG Regs. Records which relate to (a) <br />complaints, claims, administrative proceedings or litigation arising out of the performance of this <br />Agreement, or (b) costs and expenses of this Agreement to which City or any other governmental <br />agency takes exception, shall be retained beyond the five (5) years until complete resolution or <br />disposition of such appeals, litigation claims, or exceptions. In the event Consultant does not <br />make the above:referenced documents available within the City of Santa Ana, California, <br />Consultant agrees to pay.all necessary and reasonable expenses incurred by City in conducting any <br />audit at the location where said records and books of account are maintained. <br />J.. Confidentiality. Without prejudice to any other provisions of this Agreement, <br />Consultant shall, where applicable, maintain the confidential nature of information provided to it <br />concerning participants in accordance with the requirements of federal and state law. However, <br />Consultant shall submit to City and or HUD or its representatives, all records requested, including <br />audit, examinations, monitoring and verifications of reports submitted by Consultant, costs incurred <br />and services rendered hereunder. <br />K. Lobbying. Consultant certifies that it will comply with federal law (31 U.S.C. 1352) <br />and regulations found at 24 CFR Part 87, which provide that no appropriated ftinds may be <br />expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any <br />person for influencing or attempting to influence an officer or employee of any agency, Member of <br />Congress, or an officer or employee of a Member of Congress in connection with awarding of any <br />federal contract, the making of any federal grant or loan, entering into any cooperative agreement <br />and the extension, renewal, amendment or modification of any federal contract, grant, loan or <br />cooperative agreement. <br />If any fiords other than Federal appropriated funds have been paid or will be paid to any <br />person for influencing or attempting to influence an officer or employee of any agency, a Member <br />of Congress, an officer or employee of Congress, or an employee of a Member of Congress in <br />connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall <br />complete and submit a "Disclosure Form to Report Lobbying," in accordance with its instructions. <br />L. Financial Interest. Consultant agrees that except for the use of funds to pay salaries <br />and other related administrative or personnel costs, no persons who exercise or have exercised <br />any function with respect to activities assisted under the terms of this Agreement, or who are in a <br />position to participate in a decision-making process or gain inside information with regard to <br />such activities, may obtain a financial interest or benefit from a City -assisted activity of <br />Consultant, either for themselves or those with whom they have family or business ties, during <br />their tenure or for one year thereafter. This prohibition applies to any person who is an agent, <br />