Laserfiche WebLink
Attachment 211 <br />b. When does the primary review for allowability occur at time the transaction is recorded or later? <br />OCTOBSER 2013 <br />10, Are contracts/projects assigned a unique identification/project number in your accounting system? x Yes ❑ No <br />If "Yes", please provide a complete list of current active contracts/projects with their respective identification number. <br />See attached sample of project, identifiers. Due to contractual confidentiality we cannot provide <br />full list of 250+ active projects. <br />11. Do the Company's timesheets include reporting codes for both direct and indirect hours? x Yes it No <br />If "Yes", do all employees, including managers and principles, record direct and indirect hours on their timesheets? <br />x Yes ❑ No <br />If "No", then please explain the method used to segregate direct and indirect labor hours. <br />12. Does the Company record all hours worked by all employees, including managers and principals, regardless of whether the <br />employees are exempt from overtime pay or whether all direct labor hours are billed to specific contracts/projects? <br />❑ No. If "No", please explain. <br />x Yes. If "Yes", which of the following methods does the Company use to account for uncompensated overtime -the hours <br />worked without additional compensation in excess of an average of 40 hours per week by direct -charge employee who <br />are exempt from the Fair Labor Standards Act? <br />❑ Effective Rate Method. Please explain: <br />❑ Salary Variance Method, Please explain. (e.g., What was the total dollar amount of the salary/payroll variance for <br />the year?): $ <br />x Other. Please explain: comp time offered on case by case basis <br />13. Is indirect and direct labor separated by contract/project/cost objectives on employee timesheets? x Yes ❑ No <br />If "Yes", please provide a copy of an approved timesheet that shows indirect and direct labor separated by contract/project/ <br />cost objectives. See attached <br />14. How does the Company segregate work performed under a basic agreement/contract from work performed for contract <br />changes/modifications? <br />_ create separate budgets/phases within project structure for amendments/modifications <br />15. Besides labor, what other costs does the Company normally bill/invoice as direct contract/project costs? <br />transportation costs, mprographics/printing, postage/delivery fees, archival materials, specialty <br />photography/f1ABS photographs, research/museum tees, necessary field supplies <br />Does your response include a complete list of all items you intend to bill/invoice for? x Yes ❑ No <br />If "No", please provide a listing of all those O,DC items to be charged to the contract/project, <br />16, Is your financial management capable of accumulating mid summarizing costs including direct and indirect <br />(Including labor), unallowable, and ODCs by contraet/prcject? <br />x Yes ti No <br />If "Yes", please provide a sample report from a currently active contract/project showing the accumulation and <br />summarization of direct labor and ODCs by contract/project, if applicable. <br />See attached <br />17. Do you have the ability to accumulate and summarize all contract/prgject costs even if they can not be <br />billed directly? (i.c. non -reimbursable project costs) x Yes o No <br />