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City # 15-6830
<br />FED # HSIPL 5063(154)
<br />Local Assistance Procedures Manual Exhibit 12-G
<br />Required Federal -aid Contract Language
<br />3. Dissemination of Policy: All members of the contractor's staff
<br />who are authorized to hire, supervise, promote, and discharge
<br />employees, orwho recommend such action, or who are substantially
<br />involved in such action, will be made fully cognizant of, and will
<br />implement, the contractor's EEO policy and contractual
<br />responsibilities to provide EEO in each grade and classification of
<br />employment. To ensure that the above agreement will be mel, the
<br />following actions will be taken as a minimum:
<br />a. Periodic meetings of supervisory and personnel office
<br />employees will be conducted before the start of work and then not
<br />less often than once every six months, at which time the contractor's
<br />EEO policy and its implementation will be reviewed and explained.
<br />The meetings will be conducted by the EEO Officer.
<br />b. All new supervisory or personnel office employees will be given
<br />a thorough indoctrination by the EEO Officer, covering all major
<br />aspects of the contractor's EEO obligations within thirty days
<br />following their reporting for duty with the contractor.
<br />c. All personnel who are engaged in direct recruitment for the
<br />project will be instructed by the EEO Officer in the contractor's
<br />procedures for locating and hiring minorities and women.
<br />d. Notices and posters setting forth the contractor's EEO policy
<br />will be placed in areas readily accessible to employees, applicants
<br />for employment and potential employees.
<br />e. The contractor's EEO policy and the procedures to implement
<br />such policy will be brought to the attention of employees by means
<br />of meetings, employee handbooks, or other appropriate means.
<br />4. Recruitment: When advertising for employees, the contractor will
<br />include in all advertisements for employees the notation: "An Equal
<br />Opportunity Employer." All such advertisements will be placed in
<br />publications having a large circulation among minorities and women
<br />in the area from which the project work force would normally be
<br />derived.
<br />a. The contractor will, unless precluded by a valid bargaining
<br />agreement, conduct systematic and direct recruitment through public
<br />and private employee referral sources likely to yield qualified
<br />minorities and women. To meet this requirement, the contractor will
<br />identify sources of potential minority group employees, and establish
<br />wth such identified sources procedures whereby minority and
<br />women applicants may be referred to the contractor for employment
<br />consideration.
<br />b. In the event the contractor has a valid bargaining agreement
<br />providing for exclusive hiring hall referrals, the contractor is
<br />expected to observe the provisions of that agreement to the extent
<br />that the system meets the contractor's compliance with EEO
<br />contract provisions. Where implementation of such an agreement
<br />has the effect of discriminating against minorities or women, or
<br />obligates the contractor to do the same, such implementation
<br />violates Federal nondiscrimination provisions.
<br />c. The contractor will encourage its present employees to refer
<br />minorities and women as applicants for employment. Information
<br />and procedures with regard to referring such applicants will be
<br />discussed with employees.
<br />5. Personnel Actions: Wages, working conditions, and employee
<br />benefits shall be established and administered, and personnel
<br />actions of every type, including hiring, upgrading, promotion,
<br />transfer, demotion, layoff, and termination, shall be taken without
<br />regard to race, color, religion, sex, national origin, age or disability.
<br />The following procedures shall be followed:
<br />a. The contractor will conduct periodic inspections of project sites
<br />to insure that working conditions and employee facilities do not
<br />indicate discriminatory treatment of project site personnel.
<br />DLA -OB 13-06
<br />b. The contractor will periodically evaluate the spread of wages
<br />paid within each classification to determine any evidence of
<br />discriminatory wage practices.
<br />c. The contractor will periodically review selected personnel
<br />actions in depth to determine whether there is evidence of
<br />discrimination. Where evidence is found, the contractor will
<br />promptly take corrective action. If the review indicates that the
<br />discrimination may extend beyond the actions reviewed, such
<br />corrective action shall include all affected persons.
<br />d. The contractor will promptly investigate all complaints of
<br />alleged discrimination made to the contractor in connection with its
<br />obligations under this contract, will attempt to resolve such
<br />complaints, and will take appropriate corrective action within a
<br />reasonable time. If the investigation indicates that the discrimination
<br />may affect persons other than the complainant, such corrective
<br />action shall include such other persons. Upon completion of each
<br />investigation, the contractor will inform every complainant of all of
<br />their avenues of appeal.
<br />6. Training and Promotion:
<br />a. The contractor will assist in locating, qualifying, and increasing
<br />the skills of minorities and women who are applicants for
<br />employment or current employees. Such efforts should be aimed at
<br />developing full journey level status employees in the type of trade or
<br />job classification involved.
<br />b. Consistent with the contractor's work force requirements and
<br />as permissible under Federal and State regulations, the contractor
<br />shall make full use of training programs, i.e., apprenticeship, and on-
<br />the-job training programs for the geographical area of contract
<br />performance. In the event a special provision for training is provided
<br />under this contract, this subparagraph Will be superseded as
<br />indicated in the special provision. The contracting agency may
<br />reserve training positions for persons who receive welfare
<br />assistance in accordance with 23 U.S.C. 140(a).
<br />c. The contractor will advise employees and applicants for
<br />employment of available training programs and entrance
<br />requirements for each.
<br />d. The contractor will periodically review the training and
<br />promotion potential of employees who are minorities and women
<br />and will encourage eligible employees to apply for such training and
<br />promotion.
<br />7. Unions: If the contractor relies in whole or in part upon unions as
<br />a source of employees, the contractor will use good faith efforts to
<br />obtain the cooperation of such unions to increase opportunities for
<br />minorities and women. Actions by the contractor, either directly or
<br />through a contractor's association acting as agent, will include the
<br />procedures set forth below:
<br />a. The contractor will use good faith efforts to develop, in
<br />cooperation with the unions, joint training programs aimed toward
<br />qualifying more minorities and women for membership in the unions
<br />and increasing the skills of minorities and women so that they may
<br />qualify for higher paying employment.
<br />b. The contractor will use good faith efforts to incorporate an EEO
<br />clause into each union agreement to the end that such union will be
<br />contractually bound to refer applicants without regard to their race,
<br />color, religion, sex, national origin, age or disability.
<br />c. The contractor is to obtain information as to the referral
<br />practices and policies of the labor union except that to the extent
<br />such information is within the exclusive possession of the labor
<br />union and such labor union refuses to furnish such information to the
<br />contractor, the contractor shall so certify to the contracting agency
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<br />August 12, 2013
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