STELARUM STUDIOS INC - 2017 - Laserfiche WebLink

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f. The City will select the candidate whose skills and experience best matches the City's needs and who has the lowest total cost to the City. g. When the City has identified the candidate that it wished to engage and has notified the Consultant, the Consultant will conduct background checks, and confirm candidate availability, interest in the engagement and acceptance of the terms and conditions of the terms of engagement with the City, h, One the. Consultant has completed the checks and confirnhatons, the Consultant will notify the City and final details will be worked out, L The City Agreement manager will send a confirming electronic email message to the Consultant as final confirmation of the engagement. j. After a candidate has been accepted but prior to the beginning the engagement, the Consultant will inform the candidate on pertinent Consultant business procedure (e,g. time reporting, requesting time off, personnel benefits, etc.) k. After an engagement starts, the Consultant will monitor their personnel's performance on a periodic basis to ensure their continuing fit with the City and the City's satisfaction. 3. COMPENSATION a. Consultant is one of seven Consultants selected to provide IT professional services on an as -needed basis. Consultants have been selected pursuant to a competitive RFP process (RFP No. 16-140). The total funds for all IT professional services provided by all seven Consultants is a collective amount not to exceed three million dollars ($3,000,000) per year for a total collective amount not to exceed twelve million dollars ($12,000,000) if all of the extensions are utilized. Consultant understands and acknowledges the following; (1) City :neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. It is possible that City may not utilize Consultant's. services at all; and (2) Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in the order process but not to exceed the parameters outlined in Consultant's Certification and .Proposal Item Pricing' attached hereto as Exhibit B. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on the date stated above and continue through, February 6, 2018, unless terminated earlier in accordance with Section 17, below, The term of this Agreement may be extended for three (3) one (1) year periods upon a writing executed by tike City Manager and the City Attorney. If the Agreement is extended, all teres and conditions, including pricing shall remain the same and apply during the extended: terms. -k-.Exhibit C of Consultant's proposal in response to REP No. 16-140. 2