SANTA ANA PUBLIC LIBRARY - 2017 - Laserfiche WebLink

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��+�.�,� � �6 ^y �a Y'V"i��+no1 i c r` x '`�d� i �4Y �h.�r'��{ <�A�;,�Hgv s !'. �xa�✓.i '-;,,R' i �`� k ..w-f'Oicl M�yy� GAF 5�g,,��Y eVli: B � �PYi s� �r.•.. � 4�yi�i� � �yy,, +' �. ¢..°.!s)I�C �E��i:°a V � '`j'`'i�T. „�Iu� �'k nn-Ff� �'t.,,�k^5Fr 14 �• 17. Fiscal Competency A. Describe the process used to capture and report fiscal data. The City of Santa Ana uses the Lawson Financial Management System to capture, report, and monitor revenues and expenditures. Grants are provided a unique accounting unit and activities are used to track grant program expenditures and grant matching funds. Every expenditure requires an accounting unit and activity number. Lawson is capable of generating reports at the accounting unit or activity number level. B. Attach a copy of the organization's procurement policies and procedures as Attachment I. (Attached) C. What systems are used to ensure fiscal accountability, appropriate expenditures. and planned costs. The management of the City of Santa Ana has established a comprehensive internal control framework that is designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City of Santa Ana's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As the City, we assert that, to the best of our knowledge and belief, the financial information is complete and reliable in all material respects. Additionally, the City is also required to undergo an annual "Single Audit" in conformity with the provisions of the Single Audit Act of 1996 and U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The standards governing Single Audit engagements require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited government's internal controls and compliance with legal requirements, with special emphasis on internal controls and legal requirements involving the administration of federal awards. D. Describe invoicinz process and list oualifications of staff assigned to task. The invoicing process will consist of a review of each period's expenditures, identifying eligible expenditures and submitting a periodic report documenting eligible expenditures. Staff assigned to this task has many years of experience in reporting to local, state and federal agencies. Additionally, staff assigned to the task has performed this function during prior grant EXHIBIT A