Laserfiche WebLink
3. Proposer shall maintain a file of inspections conducted and when applicable, <br />take corrective action. A copy of each inspection and documented corrective <br />action shall be delivered to the Police Administrative Manager within seven (7) <br />calendar days from the date of inspection. This collected data shall become <br />part of a general database used by the proposer as a basis of establishing <br />and modifying maintenance procedures. <br />6.2 Quality Assurance: The Police Administrative Manager or designee shall monitor the <br />Proposer's performance using the agreed upon inspections, standards and schedule <br />as outlined in this RFP. The Police Department staff shall conduct facility inspections <br />and cleaning deficiencies will be noted. A copy of this facility inspection shall be <br />given to the Proposer's on -site supervisor within seven (7) calendar days of the <br />inspection to allow for correction of any noted areas not being cleaned to the levels <br />described in Section 5 of this RFP. If continued deviation from performance <br />standards occur and Agreement Discrepancy Letter shall be prepared by the Police <br />Administrative Manager and issued to the Proposer. Upon receipt of an Agreement <br />Discrepancy Letter, the Proposer shall respond in writing to the Police Administrative <br />Manager or designee within five (5) business days acknowledging the reported <br />problem and presenting a program for immediate correction or presenting contrary <br />evidence. <br />7.0 ANCILLARY FACILITY INFORMATION <br />1. There are approximately 725 police department and jail facility perimeter windows to be <br />cleaned (interior of the window only). <br />2. There are approximately 445 workstations and office desks throughout the police <br />department and jail. <br />3. There are 10 restrooms in the Jail. <br />4. There are 23 medium to small restrooms to be cleaned seven (7) days -a -week within the <br />police facility. <br />5. Trash cans: There are approximately 512 office/workstation areas that contain 10V x <br />10"D x 15"H size bullet shaped trash cans. There are approximately 115 Peter Pepper <br />18"D x 31"H fiberglass receptacles with 11 %" openings throughout the interior of the <br />facility. Other open office areas, exterior parking and exterior visitor areas contain 40 <br />Rubbermaid and 55 gallon round Brute trashcans. <br />8.0 PRICE PROPOSAL <br />Proposers shall provide monthly and fiscal year pricing, using the attached Cost Summary <br />From, for janitorial maintenance services, Proposers shall submit all pricing separate from <br />the other elements of their proposal and they should be properly sealed. (Note: The City <br />accepts only F.O.B. Destination Santa Ana, California). <br />9.0 ESCALATION CLAUSE <br />The City requires bonafide proof of cost increases prior to any price escalation adjustment, <br />including any state mandated minimum wage increases. A minimum thirty (30) days <br />advance notice in writing is required to secure such adjustments. No retroactive pricing <br />adjustments shall be considered. The City shall enforce, adjust, or cancel escalating price <br />agreements as it sees fit. The net dollar amount of profit shall remain firm during the period <br />of this agreement. Adjustments increasing the proposers profit shall not be allowed. <br />Page126 <br />PD Janitorlal Services RFP 17.022 <br />