Laserfiche WebLink
2.3 EVALUATION OF LAND DEVELOPMENT AND PERMIT OPERATION FEES <br />NBS will perform an experienced professional review of all land development permitting fees <br />(user/regulatory fees) that are charged by the enterprise funds in support of development review <br />activities. In general, the scope of services includes all fees for service that can be analyzed on a <br />time estimate per activity basis. Taxes, penalties, fines, and fees regulated or set by the State, as <br />well as development impact fees and utility rates would be excluded from this portion of our <br />analysis. The following is our detailed User Fee Study Work Plan for the City's review. <br />2.3.A: Conduct an Orientation Meeting with City Staff <br />Consultants will participate in a meeting with City staff to discuss in detail, staff's pre -identified issues <br />to be addressed through the course of these services and NBS' initial observations. At this session, <br />initial subsequent steps to continue the review and/or aid City staff work will be identified. <br />2.3.13: Understand Existing Conditions <br />Review the City's current list of fees as well as the City's existing supporting analyses and/or <br />documentation supporting fees. Acquire a broad understanding of each enterprise fund's <br />organization, performance of core services, functions of service, staffing structure/lines of <br />command, current fee structures and systems, known issues/deficiencies in current fees, known <br />areas for new fees, and availability of existing time -tracking and volumetric data. Communication <br />with City staff will supplement review to ensure mutual understanding of current practices before <br />recommendations are documented. <br />2.3.C: Document Findings and Recommendations <br />Provide the relevant sections of the draft confidential white paper, documenting strengths and/or <br />recommended changes to current City practices. Distribute to City Manager's office and facilitate a <br />discussion to finalize and support implementation. Assume one comprehensive round of review and <br />edit to the draft report. <br />2.3.D: Support and Review Analytical Modifications <br />Remain available to support City staff's implementation of proposed recommendations for a specified <br />number of hours over conference call and/or email. <br />3. FINAL CONFIDENTIAL WHITE PAPER <br />At the conclusion of this review, and after discussions with City Manager's office on findings and <br />recommendations, NBS will prepare a final confidential white paper that will be addressed to the <br />City's project manager and legal counsel. This white paper will include documentation of the <br />strengths, weaknesses, and any recommended changes to current City practices, with regard to: <br />• Water, Sanitary Sewer and Refuse Collection Rates <br />• Summary of the findings and recommendations made in the Federal Clean Water <br />Enterprise Feasibility Analysis <br />• Direct, Indirect and Cross Charges for Enterprise Funds and other City Agencies <br />• Land Development and Permit Operation Fees charged by the Enterprise Funds <br />This white paper will be a comprehensive study report that encompasses all aspects of the study <br />in a single document. This will also be the sole work product from this study and will only be <br />provided to the City Manager's office, but will officially be addressed to the City Attorney. <br />"`y, � City of Santa Ana <br />�,ex}D RFP No. 17-081 Comprehensive Proposition 218 Fees and Charges Compliance Assessment 14 <br />