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12 profit and loss statement indicating any surplus or deficit in operating accounts; a detailed itemized listing of income and expenses; and the amounts of any fiscal reserves. Such Annual Budget and audited financial statement shall be prepared in accordance with generally accepted accounting practices. (2) Any substantial physical defects in the Project, including a description of any major repair or maintenance work undertaken or needed in the previous and current years. Such statement shall describe what steps Owner has taken in order to maintain the Project in a safe and sanitary condition in accordance with applicable housing and building codes and the housing quality standards set forth in 24 CFR 92.251. (3) The occupancy of the units indicating the income of each current resident and the current rents charged each resident and whether those rents include utilities. (4) General management performance, including tenant relations and other relevant information. (5) Records that demonstrate that the units meet the affordability requirements described herein for the required period of affordability. (6) Evidence of a currently paid hazard insurance policy in accordance with the requirements of Section 6 of the Agency Deed of Trust, with a loss payable endorsement naming the Agency as a loss payee together with other approved lenders (as their interests may appear), with a "Replacement Cost Endorsement" in an amount sufficient to prevent the Owner or the Agency from becoming a co-insurer under the terms of the policy, but in any event in an amount not less than 100% of the then full replacement cost, to be determined at least once annually and subject to reasonable approval by the City Project Manager. (7) Evidence of a currently paid liability insurance policy, naming the Agency as additional insured and in a form approved by the City Attorney with coverage as described in the Loan Agreements. (8) Termite reports pertaining to the Property every fifth (5th) year. (9) Such other information as may be reasonably required by the City Project Manager or his/her designee. b. Records and Audits. Owner shall maintain the following general program records, and make them available for inspection by the Agency or the State: (1) records which demonstrate that the project meets the Housing Quality Standards as specified in 24 CFR 92.251; (2) records for each Restricted Unit. (3) records which demonstrate compliance with the tenant and participant protections, as specified in 24 Section 29.253; EXHIBIT 3 3-73