FIESTA DE CARNIVAL (3)-2018 - Laserfiche WebLink

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Guards will be required to produce their guard card on demand during the event if requested by the Police Officers assigned to the carnival. If the guard fails to provide said card he shall be immediately replaced by the contracted guard company with an officer who has a guard card. Vendor must also have a minimum of two (2) Santa Ana Police Department Officers present at all carnivals from 6pm until all attendees have left carnival grounds daily. In addition, one (1) traffic officer will be required at Jerome and Cesar Chavez/Campesino locations. If the number of officers required exceeds two officers, vendor shall not be responsible for the payment of costs for more than four officers. The Police Department will coordinate necessary police assistance for the event at vendors' expense. 1.1.17 ADDITIONAL POLICE/FIRE/PARK PERSONNEL — Vendor agrees that if a disturbance occurs due to the operations of the carnival and additional Police, Fire or Parks personnel assistance is required, vendor will pay those additional expenses. 1.1.18 PRE -EVENT AND POST EVENT INSPECTIONS WITH PARK PERSONNEL — Vendor must arrange to meet with the Park Supervisor by calling (714) 448-9127, to schedule a walk through the park before and after the event. The pre -inspection and post - inspection meetings will determine the condition of the sites before and after the event. A pre -inspection meeting must occur on the Tuesday prior to the carnival event. Vendor must bring the proposed plot plan to this meeting. Vendor shall not set up until pre - inspection has been completed. Set up prior to event date and/or before the pre - inspection meeting will result in a per day penalty (see Section 2.0) and may lead to a suspension of future events. A post -inspection meeting shall be completed on the second day following the carnival activity at 2:00 pm., unless otherwise stipulated by representatives of the Santa Ana Police Department and the Parks, Recreation and Community Services Agency. Failure to do so will result in a per day penalty (see Section 2.0) and may lead to a suspension of future events. The vendor understands and agrees that the Park Supervisor shall be the final authority regarding interpretations of the sites existing conditions both before and after the event. Failure by the vendor to set and attend these meetings will result in the Park Supervisor performing the walk through of the park site without the vendor and all conditions recorded by the Park Supervisor shall be deemed as accurate and final. 1.1.19 PROTECTION OF FIELD AND TURF — Vendor shall be responsible for placing the carnival equipment in a way as not to cause damage to the park turf or irrigation system (sprinkler heads, etc.). Such precautions may include painting around or covering the sprinkler heads with a "metal disk", or whatever efforts are necessary to protect the irrigation equipment at vendor's expense. Funds to repair damages incurred to the turf or irrigation equipment due to the carnival event will be deducted from the security deposit. In the event that the cost of damages exceeds the deposit amount, vendor must pay the balance within ten (10) days of the conclusion of the event. All concerns must be resolved prior to continuing with future events. Failure to do so may result in the suspension and or voiding of contract with carnival promoter. 1.1.20 CARNIVAL EQUIPMENT SET UP AND REMOVAL - None of the equipment may be moved into the park prior to the completion of the pre -event inspection meeting and/or City of Santa Ana RFP 17-133 Page 15