HomeMy WebLinkAbout22A - HYDRO EXCAVATION UNIT PURCHASEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 5, 2018
TITLE:
AWARD PURCHASE ORDER TO
ATLANTIC MACHINERY, INC., FOR
A COMPRESSED NATURAL GAS
HYDRO -EXCAVATION UNIT FOR THE
WATER RESOURCES DIVISION
(SPECIFICATION NO. 18-044)
(STRATEGIC PLAN NO. 6,2)
A
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Atlantic Machinery, Inc., for the
procurement of a compressed natural gas hydro -excavation unit in the amount of $507,748.38,
subject to nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Water Systems Maintenance Division
performs a variety of maintenance and repairs to the City's water distribution system which
consists of approximately 4,500 miles of water mains, 57,000 water service connections, 4,815
fire hydrants, 7 pumping stations, 20 production wells and facilities, and other water related
assets.
Presently the Public Works Agency Water Resources Division is in need of an additional hydro -
excavation unit to safely and efficiently repair water main lines throughout the City. Hydro -
excavation units expedite the repair of system disruptions, such as water main breaks or leaks,
by performing "no -dig" excavation operations. This excavation technology minimizes the potential
damage to other underground utilities, also reduces occupational hazards associated with
traditional excavations, and decreases the overall excavation footprint. When compared with
traditional back -hoe and manual digging, the hydro -excavation method is also much more
efficient.
For the past three years Public Works Agency crewmembers successfully utilized a hydro -
excavation unit and obtained first-hand experience of the benefits of utilizing this technology.
22A-1
Contract Award for a CNG Hydro -Excavation Unit
June 5, 2018
Page 2
Given the scope and size of the City's existing water distribution system, Public Works Agency
staff recommends that an additional hydro -excavation unit be purchased in order to keep up with
the current demand for repairing damaged and/or broken water mains.
As a result of an open, competitive bidding process, the National Joint Powers Alliance recently
awarded a contract for Vac -Con hydro -excavation units to Atlantic Machinery, Inc., at a cost of
$497,748.38 each (Contract #122017 -AMI). The specifications for these units have been
determined to meet the City's requirements. Because Santa Ana Ordinance No. NS -2312
authorizes the City to also purchase against contracts (commonly referred to as "piggyback")
from another public agency that utilized a competitive bid process, staff is recommending to
award a contract to Atlantic Machinery, Inc., for the same equipment. The amount of the City's
contract includes a $10,000 contingency for any unanticipated services, accessories, and
supplies, for a total award of $507,748.38.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $507,748.38 are available in the FY 2017-18 Water Systems
Maintenance account (06017641-66400).
Acting Executive Dire
Public Works Agency
CL/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Jk'k � ✓
Executive Director
Finance and Management Services Agency
22A-2